The Consent Declaration Form is a crucial legal document required under Indian data protection laws, particularly when organizations collect, process, or store personal data of individuals. This document becomes essential in light of the Digital Personal Data Protection Act 2023, which mandates explicit, informed consent from data principals. The form should be used whenever an organization intends to collect personal data, ensuring compliance with legal requirements while maintaining transparency with individuals about how their data will be handled. It must clearly articulate the purpose of data collection, the extent of data processing, sharing practices, and the rights of individuals regarding their personal information. The document serves both as a legal protection for organizations and as an informative tool for individuals to understand how their data will be used.
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1. Declaration Header: Title of the form and date of execution
2. Parties: Details of the Data Principal (person giving consent) and the Data Fiduciary (organization collecting data)
3. Purpose Statement: Clear explanation of why the personal data is being collected and how it will be used
4. Definitions: Key terms used in the consent form, including technical terms and legal definitions
5. Scope of Consent: Specific details of what the individual is consenting to, including types of data being collected
6. Data Processing Details: Information about how the data will be processed, stored, and protected
7. Rights of the Data Principal: Clear statement of the individual's rights regarding their data, including right to withdraw consent
8. Duration of Consent: Period for which the consent remains valid
9. Declaration and Signature: Final declaration of voluntary consent and space for signature/digital acceptance
1. Third Party Disclosures: Section detailing any third parties with whom the data may be shared, used when data sharing with external parties is anticipated
2. International Data Transfers: Details about cross-border data transfers, required when personal data may be transferred outside India
3. Special Category Data: Additional declarations for sensitive personal data like health information, biometric data, or financial information
4. Parental/Guardian Consent: Additional section required when the data principal is a minor or requires guardian consent
5. Marketing Preferences: Optional section for specific consent related to marketing communications and preferences
1. Schedule A - Categories of Personal Data: Detailed list of all types of personal data being collected and processed
2. Schedule B - Processing Activities: Detailed description of all data processing activities and purposes
3. Schedule C - Third Party Recipients: List of third parties who may receive or process the personal data, if applicable
4. Appendix 1 - Privacy Policy Reference: Reference to or summary of the organization's privacy policy
5. Appendix 2 - Data Security Measures: Overview of security measures implemented to protect personal data
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Technology
Education
E-commerce
Telecommunications
Insurance
Human Resources
Professional Services
Manufacturing
Retail
Hospitality
Real Estate
Research and Development
Non-profit Organizations
Relevant Teams
Legal
Compliance
Information Security
Privacy
Human Resources
Information Technology
Risk Management
Operations
Customer Service
Data Protection
Relevant Roles
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Operations Manager
Customer Service Manager
Project Manager
Information Security Officer
Chief Privacy Officer
Chief Information Security Officer
Chief Legal Officer
Chief Compliance Officer
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