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Cleaning Contract Proposal Template for India

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Key Requirements PROMPT example:

Cleaning Contract Proposal

"I need a Cleaning Contract Proposal for a multi-building corporate office complex in Mumbai, covering daily cleaning services for 500,000 sq ft of office space across three buildings, with specific green cleaning requirements and 24/7 coverage, starting March 2025."

Document background
The Cleaning Contract Proposal is a formal document used to establish a professional cleaning services agreement between a service provider and client in India. It is typically used when a cleaning service provider wishes to formally propose their services to potential clients, whether they are commercial properties, institutions, or industrial facilities. The document incorporates requirements from Indian contract law, labor regulations, and environmental standards, while detailing specific cleaning services, pricing structures, quality standards, and operational procedures. This proposal serves as the foundation for negotiating and establishing a binding cleaning services agreement, ensuring compliance with local regulations while protecting both parties' interests.
Suggested Sections

1. Parties: Identification of the service provider and client with complete legal names and addresses

2. Background: Context of the proposal and brief introduction of the parties

3. Definitions: Key terms used throughout the contract defined for clarity

4. Scope of Services: Detailed description of cleaning services to be provided

5. Term and Renewal: Duration of the contract and renewal terms

6. Pricing and Payment Terms: Service charges, payment schedule, and billing procedures

7. Service Provider's Obligations: Key responsibilities and commitments of the cleaning service provider

8. Client's Obligations: Responsibilities of the client including access, facilities, and utilities

9. Equipment and Materials: Specification of who provides cleaning equipment and materials

10. Staff and Training: Requirements for cleaning staff qualifications and training

11. Quality Standards: Performance metrics and quality control measures

12. Health and Safety: Safety protocols and compliance requirements

13. Insurance and Liability: Insurance requirements and liability limitations

14. Termination: Conditions and procedures for contract termination

15. Governing Law: Specification of Indian law as governing law

Optional Sections

1. Environmental Standards: Specific environmental compliance requirements and green cleaning practices

2. Confidentiality: Required for premises with sensitive information or security requirements

3. Disaster Recovery: Procedures for service continuation during emergencies or disasters

4. Specialized Cleaning Procedures: For specific industries like healthcare or food processing

5. Security Requirements: For high-security premises or operations

6. Performance Bonds: When financial security for performance is required

7. Subcontracting: Terms for allowing or restricting subcontracting of services

Suggested Schedules

1. Schedule A - Service Specifications: Detailed cleaning requirements for each area and frequency of service

2. Schedule B - Price Schedule: Detailed breakdown of costs for different services and areas

3. Schedule C - Performance Standards: Specific metrics and KPIs for service quality measurement

4. Schedule D - Equipment and Materials List: Detailed list of approved cleaning equipment and materials

5. Schedule E - Staff Requirements: Specific staffing requirements, qualifications, and training needs

6. Schedule F - Site Rules and Procedures: Client-specific operational rules and procedures

7. Appendix 1 - Reporting Templates: Standard forms for service reports and quality assessments

8. Appendix 2 - Emergency Procedures: Procedures for handling cleaning emergencies and incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





































Clauses






























Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Manufacturing

Hospitality

Government

Technology

Banking and Finance

Industrial

Transportation

Entertainment

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Compliance

Commercial

Administration

Property Management

Vendor Management

Health and Safety

Contract Management

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Building Superintendent

Contract Administrator

Legal Counsel

Compliance Officer

Operations Manager

Business Development Manager

Commercial Manager

Housekeeping Manager

Site Services Manager

Vendor Management Specialist

Health and Safety Officer

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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