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Certificate Of Incumbency And Authority Template for India

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Key Requirements PROMPT example:

Certificate Of Incumbency And Authority

"I need a Certificate of Incumbency and Authority for our Mumbai-based technology company to open a corporate bank account in Singapore, with specific focus on verifying the authority of our newly appointed CFO and CEO who will be handling banking transactions from March 2025."

Document background
The Certificate of Incumbency and Authority is a crucial document in Indian corporate governance that serves as official verification of a company's leadership structure and their authority to act. It is commonly required when establishing new business relationships, particularly with international partners, opening bank accounts, or engaging in significant business transactions. The certificate provides formal confirmation of who holds specific positions within the company and their authorized powers, making it essential for due diligence processes. Under Indian law, particularly the Companies Act, 2013, this document must be properly executed, often requiring authentication by a Company Secretary or Notary Public. The certificate typically includes detailed information about the company's officers, directors, and their specific authorities, making it a valuable tool for verifying corporate representation and decision-making power.
Suggested Sections

1. Certificate Header: Formal title, date of issuance, and company details including registration number and registered address

2. Company Identification: Full legal name of the company, registration details, and incorporation date

3. Corporate Structure Declaration: Statement confirming the current corporate structure and any relevant corporate governance framework

4. Officer Details: List of current directors and officers, including their full names, designations, dates of appointment, and nationality

5. Authority Verification: Specific powers and limitations of authority for each listed officer

6. Specimen Signatures: Authenticated signatures of the listed officers

7. Certification Statement: Formal declaration of the accuracy of the information, typically by the Company Secretary or authorized signatory

8. Authentication: Notarization or other required form of authentication

Optional Sections

1. Share Capital Statement: Details of the company's share capital structure, used when the certificate needs to verify shareholding authority

2. Corporate Resolution Reference: References to specific board resolutions conferring authority, included when specific powers need to be evidenced

3. Apostille Preparation: Additional section preparing the document for international use through apostille certification

4. Historical Changes: Statement of recent changes in officers or authority, included when there have been recent material changes

5. Banking Authority: Specific section on banking and financial transaction authority, included when the certificate is required for banking purposes

Suggested Schedules

1. Schedule A - Board Resolution Extract: Certified extract of relevant board resolutions confirming appointments and authorities

2. Schedule B - Specimen Signature Card: Detailed signature specimens with witness attestations

3. Schedule C - Corporate Documents: List of supporting corporate documents (e.g., Memorandum of Association, Articles of Association) with certified extracts

4. Appendix 1 - Officer Identification: Copies of identification documents for listed officers

5. Appendix 2 - Company Registration Documents: Copies of company registration certificates and other corporate identity documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Banking and Financial Services

International Trade

Corporate Services

Legal Services

Manufacturing

Technology

Retail

Real Estate

Infrastructure

Healthcare

Education

Telecommunications

Energy

Professional Services

Relevant Teams

Legal

Compliance

Corporate Secretarial

Corporate Affairs

Finance

International Business

Risk Management

Corporate Governance

Executive Leadership

Document Control

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Chief Financial Officer

Managing Director

Board Director

Chief Executive Officer

Corporate Governance Officer

Risk Manager

International Business Manager

Banking Relationship Manager

Corporate Affairs Manager

General Counsel

Document Controller

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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