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Academic Software License

Academic Software License Template for India

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Key Requirements PROMPT example:

Academic Software License

"I need an Academic Software License agreement for a machine learning software that will be used by our engineering department at Delhi Technical University, with access for 500 students and 50 faculty members starting from January 2025, including provisions for research output rights."

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Document background
This Academic Software License agreement is designed for use when educational institutions in India seek to license software for academic purposes, including teaching, research, and administrative functions. The document incorporates requirements from Indian IT laws, copyright legislation, and educational regulatory frameworks, providing a comprehensive framework for software licensing in academic contexts. It includes specific provisions for academic usage rights, user management, data protection, and compliance with Indian education sector regulations. The agreement is particularly relevant when software providers need to grant specific permissions while maintaining control over their intellectual property rights in an academic environment. It addresses unique aspects of the Indian jurisdiction while ensuring international best practices in software licensing.
Suggested Sections

1. Parties: Identification of the licensor (software provider) and licensee (academic institution)

2. Background: Context of the agreement, including the software's purpose and intended academic use

3. Definitions: Key terms used throughout the agreement, including Software, Authorized Users, Academic Purpose, etc.

4. License Grant: Scope of the license, including usage rights, restrictions, and academic-specific permissions

5. Term and Termination: Duration of the license, renewal terms, and termination conditions

6. Academic Use Restrictions: Specific conditions and limitations for academic use, including research and teaching purposes

7. User Management: Requirements for managing and controlling authorized user access

8. Intellectual Property Rights: Protection of IP rights, ownership declarations, and any rights granted to academic outputs

9. Technical Requirements: Minimum system requirements and technical specifications

10. Support and Maintenance: Terms for technical support, updates, and maintenance services

11. Warranties and Disclaimers: Software warranties, performance guarantees, and limitation of liability

12. Data Protection: Obligations regarding user data protection and privacy compliance

13. General Provisions: Standard legal provisions including governing law, notices, and entire agreement

Optional Sections

1. Student Access Terms: Additional terms for student access and usage - include when student use is permitted

2. Research Output Rights: Terms regarding ownership and usage of research outputs - include when software is used for research

3. Commercial Usage Restrictions: Specific restrictions on commercial use - include when there's risk of commercial exploitation

4. Export Control: Export control compliance terms - include for software with international usage restrictions

5. Source Code Access: Terms for source code access if provided - include when source code access is granted

6. Training and Documentation: Terms for training and documentation provision - include when substantial training is required

7. Third-Party Software: Terms regarding incorporated third-party software - include when third-party components are present

Suggested Schedules

1. Schedule A - Software Description: Detailed description of the licensed software, including versions and components

2. Schedule B - Technical Specifications: Detailed technical requirements and specifications

3. Schedule C - Support Services: Detailed support and maintenance services terms

4. Schedule D - Fee Schedule: Pricing and payment terms if applicable

5. Appendix 1 - Authorized User Categories: Detailed categories of authorized users and their access rights

6. Appendix 2 - Acceptable Use Policy: Detailed acceptable use terms and conditions

7. Appendix 3 - Data Processing Terms: Detailed data protection and processing terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Education

Higher Education

Information Technology

Software Development

Research and Development

EdTech

Academic Research

Professional Training

Legal Services

Relevant Teams

Legal

Information Technology

Procurement

Academic Administration

Compliance

Research Administration

Software Development

Contract Management

Risk Management

Vendor Management

Relevant Roles

Chief Information Officer

IT Director

Legal Counsel

University Registrar

Department Head

Academic Dean

Procurement Manager

Software Licensing Manager

Research Director

Compliance Officer

Contract Manager

Technology Officer

Academic Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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