The Agency Invoice serves as a formal billing document used by agencies operating in Ireland to request payment for services rendered to their clients. This document type must comply with Irish VAT regulations and the Value Added Tax Consolidation Act 2010, requiring specific elements such as VAT registration numbers, applicable rates, and detailed service descriptions. The Agency Invoice is essential for maintaining clear financial records, establishing audit trails, and ensuring compliance with Irish tax authorities. It typically includes itemized service descriptions, fee calculations, payment terms, and any pass-through costs, while accommodating various agency service models and fee structures. This document is particularly important for maintaining transparency in agency-client relationships and supporting proper financial reporting.
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1. Invoice Header: Contains invoice number, date, and VAT registration number
2. Agency Details: Full legal name, address, and contact information of the agency
3. Client Details: Full legal name, address, and contact information of the client
4. Service Description: Detailed breakdown of services provided, including dates and reference to agency agreement
5. Financial Summary: Itemized list of charges, subtotal, VAT calculation, and total amount due
6. Payment Terms: Payment deadline, accepted payment methods, and bank details
7. VAT Statement: Required VAT declarations and rates applied
1. Purchase Order Reference: Include when client has provided a PO number or reference
2. Third Party Costs: Separate section for detailing pass-through costs when applicable
3. Project Milestones: When billing is tied to specific project completion stages
4. Time Sheet Summary: When billing is based on time-based services
5. Discount Application: When special discounts or promotional rates apply
6. Currency Exchange: When dealing with international clients and multiple currencies
1. Detailed Time Log: Breakdown of hours worked by date and task (if time-based billing)
2. Expense Receipts: Copies of receipts for reimbursable expenses
3. Service Delivery Report: Detailed report of services rendered during the billing period
4. Rate Card: Applied service rates and any volume discounts
Relevant legal definitions
Clauses
Relevant Industries
Advertising and Marketing
Public Relations
Recruitment
Real Estate
Insurance
Management Consulting
Creative Services
Digital Marketing
Information Technology
Business Services
Sales and Distribution
Media and Entertainment
Relevant Teams
Finance
Accounts Receivable
Client Services
Operations
Legal
Tax
Commercial
Administration
Billing
Account Management
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Agency Director
Account Manager
Financial Controller
Billing Coordinator
Business Development Manager
Operations Manager
Agency Partner
Accounts Manager
Tax Accountant
Client Services Director
Project Manager
Commercial Director
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