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1. Company Letterhead: Official company letterhead including company name, registered address, and contact details
2. Date: Current date of letter issuance
3. Reference Number: Unique identifier for the letter for tracking and verification purposes
4. Recipient Address: To whom the letter is addressed (e.g., 'To Whom It May Concern' or specific institution)
5. Subject Line: Clear indication that this is an Address Proof Letter
6. Employee Information: Full name, employee ID, and current residential address of the employee
7. Employment Verification: Confirmation of employment status, position, and duration of employment
8. Address Verification Statement: Clear statement confirming the employee's current residential address
9. Authorization Statement: Statement of authority to issue the letter and confirmation of information accuracy
10. Signatory Details: Name, position, and contact information of the authorized signatory
1. Employee Start Date: Include when specifically requested or when length of employment is relevant
2. Salary Information: Only include if specifically requested and with employee's consent
3. Previous Addresses: Include if historical address information is requested
4. Purpose Statement: Include when the letter is for a specific purpose (e.g., mortgage application, visa application)
5. Data Protection Notice: Include when sharing sensitive personal data or when letter will be used internationally
1. Company Authorization: If required, attach proof of signatory's authority to issue such letters
2. Employee Consent Form: If applicable, attach signed consent form for sharing personal information
3. Address History: If required, detailed list of previous addresses with dates
Banking and Financial Services
Real Estate and Property Management
Immigration and Visa Services
Public Services
Educational Institutions
Corporate Services
Legal Services
Housing and Accommodation
Government and Public Administration
Human Resources
Legal
Administration
Compliance
Operations
Corporate Secretariat
Office Management
Personnel Management
Human Resources Manager
HR Director
Office Manager
Company Secretary
Legal Counsel
HR Administrator
Compliance Officer
Administrative Manager
Operations Manager
Personnel Manager
HR Business Partner
Executive Assistant
Chief Administrative Officer
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