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Tenant Vacating Agreement for Indonesia

Tenant Vacating Agreement Template for Indonesia

A formal legal document governed by Indonesian law that outlines the terms, conditions, and procedures for a tenant to vacate a property. This agreement ensures a structured and legally compliant process for ending a tenancy relationship, detailing the responsibilities of both landlord and tenant during the vacation process. It covers crucial aspects such as property inspection, security deposit settlement, utilities closure, and final handover procedures, all in accordance with Indonesian Civil Code (KUHPerdata) and relevant property regulations. The document serves as a protective measure for both parties by clearly documenting the agreed terms of vacation and final settlement.

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What is a Tenant Vacating Agreement?

The Tenant Vacating Agreement is a crucial document used in Indonesian property management when a tenant is preparing to end their tenancy and vacate a property. This document becomes necessary whether the vacation is occurring at the natural end of a lease term or through early termination. It outlines specific procedures, timelines, and obligations that comply with Indonesian property law, particularly the Civil Code (KUHPerdata) and regional property regulations. The agreement typically includes detailed provisions for property inspection, damage assessment, security deposit settlement, and utility account closures. A properly executed Tenant Vacating Agreement helps prevent disputes by clearly documenting the agreed conditions of departure and final settlement terms, making it an essential tool for property managers and landlords operating in the Indonesian market.

What sections should be included in a Tenant Vacating Agreement?

1. Parties: Identification of the landlord/property owner and tenant, including full legal names, addresses, and any relevant registration numbers

2. Background: Brief context about the existing tenancy agreement, property details, and the decision to terminate the tenancy

3. Definitions: Key terms used throughout the agreement including 'Vacation Date', 'Property', 'Security Deposit', etc.

4. Vacation Date: Specific date and time by which the tenant must completely vacate the property

5. Tenant's Obligations: Comprehensive list of tenant responsibilities including cleaning, repairs, removal of belongings, and returning keys

6. Property Inspection: Terms for conducting final property inspection, including timing and procedure

7. Security Deposit Settlement: Process and timeline for the return or deduction of security deposit

8. Utilities and Bills: Requirements for settling all outstanding utility bills and closing accounts

9. Keys and Access Devices: Details about returning all keys, access cards, and remote controls

10. Final Settlement: Process for settling any outstanding amounts between parties

11. Governing Law: Specification that the agreement is governed by Indonesian law

12. Signatures: Execution clause and space for signatures of all parties

What sections are optional to include in a Tenant Vacating Agreement?

1. Forwarding Address: Section for tenant's new address for future correspondence, used when tenant is relocating

2. Damage Repairs: Detailed section about specific repairs required, included when there is identified damage to be addressed

3. Early Termination Fee: Include when the vacation is happening before the original lease end date

4. Abandoned Property: Procedures for handling any items left behind, included when there's risk of abandonment

5. Professional Cleaning: Specific requirements for professional cleaning services, included for properties requiring specialist cleaning

6. Storage Arrangements: Terms for temporary storage of tenant's belongings, included when needed for complex moves

7. Mediation Clause: Procedure for dispute resolution, included in high-value or complex tenancies

What schedules should be included in a Tenant Vacating Agreement?

1. Schedule 1 - Property Inventory: Detailed list of property fixtures, fittings, and their condition

2. Schedule 2 - Photographic Evidence: Date-stamped photographs of property condition before and after vacation

3. Schedule 3 - Deposit Deduction Calculations: Itemized list of any deductions from security deposit

4. Schedule 4 - Utility Meter Readings: Final readings for all utility meters

5. Schedule 5 - Handover Checklist: Comprehensive checklist for property handover process

6. Appendix A - Original Tenancy Agreement: Copy of the original tenancy agreement for reference

7. Appendix B - Property Maintenance Records: Documentation of maintenance carried out during tenancy

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Ƶ

Document Type

Lease Agreement

Cost

Free to use
Relevant legal definitions






























Clauses




























Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Office Space

Industrial

Hospitality

Legal Services

Property Development

Relevant Teams

Legal

Property Management

Operations

Facilities

Asset Management

Tenant Relations

Real Estate

Administration

Compliance

Contract Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Property Owner

Building Superintendent

Facility Manager

Legal Counsel

Tenant Relations Manager

Asset Manager

Operations Manager

Property Administrator

Lease Administrator

Real Estate Lawyer

Housing Officer

Property Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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