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A Stock Confirmation Letter is essential in Hong Kong's corporate and financial landscape for documenting and verifying share ownership or stock transactions. This document is typically used when there's a need to formally confirm shareholding details, following share issuance, transfer, or as part of corporate due diligence. It must comply with Hong Kong's Securities and Futures Ordinance and Companies Ordinance, containing specific information such as share quantities, classes, distinctive numbers, and transaction details. The letter serves multiple purposes including proof of ownership, facilitating transfers, supporting tax filings, and maintaining accurate corporate records. It's particularly important in Hong Kong's highly regulated financial market where proper documentation of share ownership is crucial for corporate governance and regulatory compliance.

1. Letterhead and Date: Company letterhead with full registered details and date of the letter

2. Addressee Details: Full name and address of the shareholder/recipient

3. Subject Line: Clear indication that this is a Stock Confirmation Letter

4. Share Details: Specific details of shares including quantity, class, and distinctive numbers if applicable

5. Transaction Information: Details of the relevant transaction including date, price (if applicable), and transaction reference

6. Shareholder Information: Confirmation of the shareholder's details as recorded in the register

7. Company Information: Relevant details about the issuing company including registration number

8. Regulatory Statements: Required statements under Hong Kong securities regulations

9. Authentication: Signature block with authorized signatory details and company stamp