The Sick Leave Letter For Work is a fundamental document in Hong Kong's employment landscape, required whenever an employee needs to take time off work due to illness or medical conditions. It serves as an official communication channel between employees and employers, ensuring compliance with the Employment Ordinance (Cap. 57) and company policies. The letter should be submitted as soon as practicable and must include specific details such as leave duration, basic medical information, and reference to supporting medical certificates. This document is particularly important in Hong Kong where sick leave entitlements are statutory rights, and proper documentation is essential for both employee protection and employer record-keeping. The letter also helps organizations manage workforce planning and ensure appropriate coverage during an employee's absence.
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1. Employee Information Header: Employee's full name, position, department, and employee ID (if applicable)
2. Date: Current date when the letter is written
3. Addressee Details: Supervisor's/HR manager's name, title, and department
4. Subject Line: Clear indication that this is a sick leave notification
5. Leave Duration: Specific dates of absence, including first and last day of leave
6. Medical Condition Summary: Brief, general description of the medical condition (while maintaining appropriate privacy)
7. Return to Work Date: Expected date of return to work
8. Medical Certificate Reference: Reference to attached medical certificate or documentation
9. Signature Block: Employee's signature, printed name, and contact information
1. Work Handover Details: Include when there are pending tasks or responsibilities that need to be temporarily reassigned
2. Extended Leave Request: Include when the initial sick leave might need to be extended based on medical advice
3. Work-Related Illness Declaration: Include if the illness or injury is work-related and may fall under the Employees' Compensation Ordinance
4. Remote Work Capability: Include if employee is able to perform some duties from home during recovery
5. Previous Leave History: Include if required by company policy or if there's a pattern of sick leave that needs to be addressed
1. Medical Certificate: Original or copy of medical certificate from registered medical practitioner
2. Supporting Medical Documentation: Any additional medical reports or specialist recommendations if required
3. Work Handover Document: Detailed list of ongoing projects and tasks requiring attention during absence
4. Company Sick Leave Policy: Reference copy of relevant company sick leave policies if needed for compliance verification
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Healthcare
Retail
Manufacturing
Education
Professional Services
Construction
Hospitality
Government
Non-Profit
Transportation
Real Estate
Media & Entertainment
Telecommunications
Relevant Teams
Human Resources
Operations
Administration
Legal
Finance
Information Technology
Sales
Marketing
Customer Service
Research & Development
Production
Quality Assurance
Facilities Management
Corporate Communications
Compliance
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Team Leader
Senior Executive
Administrative Assistant
Human Resources Director
Operations Manager
Project Manager
Financial Analyst
Software Developer
Sales Representative
Customer Service Representative
Marketing Coordinator
Research Analyst
Legal Counsel
Technical Support Specialist
Account Manager
Production Supervisor
Office Manager
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