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Security Deposit Return Letter

Security Deposit Return Letter Template for Hong Kong

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Key Requirements PROMPT example:

Security Deposit Return Letter

"I need a Security Deposit Return Letter for my residential tenant who is moving out on March 15, 2025, with a full return of their HKD 50,000 deposit as the property is in perfect condition."

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Document background
The Security Deposit Return Letter is a crucial document used in Hong Kong's property rental market to formalize the return of security deposits at the end of a tenancy. It serves as both a legal record and practical instrument for concluding the landlord-tenant relationship with respect to the security deposit. This document becomes necessary when a lease agreement terminates and the landlord has completed their final property inspection. The letter should comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and related regulations, documenting the original deposit amount, any deductions made (with justifications), and the final amount being returned. It also includes essential details such as payment methods, property references, and inspection findings, providing clear documentation for both parties' records and helping prevent future disputes.
Suggested Sections

1. Sender's Details: Full name and address of the landlord or property management company

2. Date: Date of the letter

3. Recipient's Details: Full name and address of the tenant

4. Property Reference: Clear identification of the rental property address and unit number

5. Lease Reference: Reference to the original lease agreement, including its date

6. Security Deposit Confirmation: Statement of the original security deposit amount received and date of receipt

7. Return Amount Declaration: Clear statement of the amount being returned

8. Payment Method: Details of how the deposit will be returned (bank transfer, check, etc.)

9. Closure Statement: Formal statement confirming the end of all obligations related to the security deposit

Optional Sections

1. Deduction Details: Include when there are any deductions from the security deposit, listing each deduction with justification

2. Property Inspection Results: Include when there is a need to reference the final property inspection findings

3. Outstanding Utilities: Include when there are any utility bill reconciliations affecting the deposit return

4. Interest Calculation: Include when interest has accrued on the deposit and needs to be returned

5. Dispute Resolution Reference: Include when there have been any disputes or disagreements regarding the deposit return

Suggested Schedules

1. Property Inspection Report: Detailed report of the final property inspection, if referenced in the letter

2. Deduction Itemization: Detailed breakdown of any deductions made from the deposit

3. Photographic Evidence: Photos documenting property condition or damages, if applicable

4. Utility Statement Reconciliation: Final utility statements and calculations, if affecting the deposit return

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses















Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Retail Property

Industrial Property

Serviced Apartments

Student Housing

Co-living Spaces

Property Development

Relevant Teams

Legal

Property Management

Leasing

Operations

Asset Management

Tenant Relations

Administration

Finance

Facilities Management

Real Estate Operations

Relevant Roles

Property Manager

Leasing Manager

Real Estate Agent

Property Administrator

Facilities Manager

Asset Manager

Building Manager

Tenant Relations Manager

Legal Counsel

Property Operations Manager

Lease Administrator

Real Estate Portfolio Manager

Industries





Teams

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