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Privacy Release Form Template for Hong Kong

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Key Requirements PROMPT example:

Privacy Release Form

"I need a Privacy Release Form for my Hong Kong-based medical research company that will collect patient health data and share it with research partners in Australia, starting from March 2025."

Document background
The Privacy Release Form is a crucial document for organizations operating in Hong Kong that collect and process personal data. This document is specifically designed to comply with the requirements of Hong Kong's Personal Data (Privacy) Ordinance (PDPO) and related regulations. The form should be used whenever an organization needs to obtain explicit consent from individuals for collecting, using, or sharing their personal data beyond what might be reasonably expected in the normal course of business. It typically includes comprehensive details about the data being collected, intended uses, potential recipients, and the data subject's rights. The Privacy Release Form serves as both a compliance tool and a transparency mechanism, helping organizations maintain proper data protection practices while keeping data subjects informed about how their personal information will be handled.
Suggested Sections

1. Parties: Identification of the data subject (individual giving consent) and the organization receiving the authorization to process personal data

2. Background: Brief context explaining the purpose of the release form and the relationship between the parties

3. Definitions: Key terms used in the document, including 'Personal Data', 'Processing', 'Consent', and other relevant terms as defined in the PDPO

4. Scope of Personal Data: Detailed description of the personal data covered by the release

5. Purpose of Collection and Use: Clear statement of how the personal data will be collected, used, and processed

6. Consent Declaration: Express consent statement from the data subject authorizing the specified data processing

7. Duration of Authorization: Period for which the consent remains valid

8. Rights of the Data Subject: Statement of the individual's rights under the PDPO, including right to access, correct, and withdraw consent

9. Execution: Signature blocks and date of execution

Optional Sections

1. International Transfer of Data: Section to be included if personal data will be transferred outside of Hong Kong

2. Sensitive Personal Data: Additional provisions for handling sensitive personal data such as health information or biometric data

3. Third Party Disclosure: Section detailing any third parties who may receive or process the personal data

4. Data Security Measures: Description of security measures implemented to protect the personal data

5. Withdrawal Procedure: Detailed process for withdrawing consent, to be included if specific procedures are in place

6. Emergency Contact Authorization: Optional section for authorizing the collection and use of emergency contact information

Suggested Schedules

1. Schedule 1 - Types of Personal Data: Comprehensive list of all personal data types covered by the release

2. Schedule 2 - Authorized Processing Activities: Detailed list of specific processing activities authorized under the release

3. Schedule 3 - Authorized Recipients: List of specific departments, entities, or third parties authorized to receive and process the data

4. Appendix A - Data Subject Rights Guide: Detailed explanation of data subject rights and how to exercise them

5. Appendix B - Privacy Policy Reference: Reference to relevant sections of the organization's privacy policy that apply to this release

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























Clauses




















Relevant Industries

Healthcare

Financial Services

Education

Human Resources

Technology

Insurance

Retail

Professional Services

Telecommunications

Marketing and Advertising

Research and Development

Real Estate

Hospitality

Relevant Teams

Legal

Compliance

Human Resources

Information Technology

Data Protection

Risk Management

Operations

Customer Service

Marketing

Research

Information Security

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

HR Manager

Information Security Manager

Risk Manager

Operations Manager

Customer Relations Manager

Marketing Director

Research Director

IT Manager

Chief Privacy Officer

Chief Compliance Officer

Chief Legal Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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