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Police Declaration Form

Police Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

Police Declaration Form

"I need a Police Declaration Form to report a series of suspicious activities observed at my company's warehouse in Kowloon between January 15-20, 2025, which will require supporting CCTV footage attachments and statements from three security guards."

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Document background
The Police Declaration Form is a standardized document used by the Hong Kong Police Force for collecting official statements and declarations from members of the public, witnesses, or involved parties. This form is essential when individuals need to make formal declarations about incidents, complaints, or provide information to law enforcement authorities. It is designed to comply with Hong Kong's legal requirements, including the Police Force Ordinance (Cap. 232) and related legislation. The document typically contains personal information, detailed statements, and authentication elements, ensuring its validity for official purposes. It may be required in various situations such as reporting crimes, providing witness accounts, documenting loss of property, or making formal complaints about incidents. The form includes necessary data privacy notices and can be completed in either English or Chinese, reflecting Hong Kong's bilingual legal system.
Suggested Sections

1. Declaration Header: Official letterhead, form number, and declaration type identifier

2. Personal Information: Declarant's full name, HKID/passport number, contact details, and address

3. Declaration Subject: Clear statement of what is being declared or reported

4. Statement of Truth: Main body of the declaration containing the facts being declared

5. Legal Warning: Warning about the consequences of making false declarations

6. Data Privacy Notice: Statement about how the personal data will be used and handled

7. Authentication: Space for signature, date, and witness details

8. Official Use Section: Space for police reference numbers, receiving officer details, and timestamps

Optional Sections

1. Interpreter Declaration: Section for interpreter details and confirmation when declaration is made in a language other than English or Chinese

2. Additional Witnesses: Extra witness sections for complex or sensitive declarations

3. Supporting Documents List: Section listing any documents attached to support the declaration

4. Continuation Sheets: Additional pages for lengthy declarations with numbered continuation

5. Third Party Authorization: Section for cases where declaration is made on behalf of another person

Suggested Schedules

1. Schedule A: Supporting Documents: Checklist and details of all supporting documents attached

2. Schedule B: Additional Involved Parties: List and details of other individuals relevant to the declaration

3. Appendix 1: Guidance Notes: Instructions on how to complete the declaration form

4. Appendix 2: Privacy Policy: Detailed explanation of data handling and privacy protection measures

5. Appendix 3: Declaration Codes: Reference list of standard codes used for categorizing declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





























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Relevant Industries

Law Enforcement

Legal Services

Financial Services

Insurance

Banking

Real Estate

Retail

Transportation

Education

Healthcare

Hospitality

Manufacturing

Construction

Import/Export

Security Services

Relevant Teams

Legal

Compliance

Security

Human Resources

Risk Management

Operations

Corporate Secretariat

Internal Audit

Corporate Communications

Facilities Management

Relevant Roles

Police Officer

Station Sergeant

Chief Inspector

Legal Counsel

Compliance Officer

Risk Manager

Security Manager

Human Resources Director

Operations Manager

Company Secretary

General Counsel

Chief Security Officer

Investigation Officer

Claims Manager

Corporate Communications Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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