Photo And Video Consent Form

Photo And Video Consent Form Template for Hong Kong

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Key Requirements PROMPT example:

"I need a Photo and Video Consent Form for our company's upcoming marketing campaign in March 2025, which will involve photographing employees at our Hong Kong office and using their images across our global social media channels and website for 2 years."

Document background

The Photo And Video Consent Form is a critical document for any organization or individual operating in Hong Kong that needs to capture, store, and use photographs or videos featuring identifiable individuals. This document ensures compliance with Hong Kong's Personal Data (Privacy) Ordinance and related legislation while protecting both the content creator and the subject. It's particularly important in today's digital age where images and videos can be used across multiple platforms and territories. The form should be used before any photo or video shoot where the content will be used for professional, commercial, or organizational purposes. It includes comprehensive details about usage rights, privacy protections, and any limitations on the use of the content, while incorporating specific requirements of Hong Kong's legal framework.

Suggested Sections

1. Parties: Identification of the photographer/videographer/organization collecting the images (the 'Content Creator') and the person appearing in the photos/videos (the 'Subject')

2. Background: Brief context about the photo/video shoot and its intended purpose

3. Definitions: Key terms used in the document including 'Content', 'Usage Rights', 'Territory', and 'Term'

4. Consent Grant: Clear statement of consent for taking and using photos/videos, including specific permitted uses

5. Usage Rights: Detailed description of how the photos/videos may be used, including media types, platforms, and territories

6. Term and Territory: Duration of the consent and geographic areas where the content may be used

7. Privacy Notice: Information about how personal data will be collected, stored, and protected in compliance with the Personal Data (Privacy) Ordinance

8. Signatures: Space for dated signatures of both parties, including witness signature if required

Optional Sections

1. Compensation: Details of any payment or consideration provided to the subject (if this is a paid arrangement)

2. Parental Consent: Additional section required when the subject is under 18 years old, including parent/guardian details and signature

3. Specific Restrictions: Any specific restrictions or limitations on the use of the photos/videos requested by the subject

4. Right of Review: Optional clause allowing the subject to review and approve images before use

5. Revocation Rights: Terms under which the subject may revoke their consent in the future, if this right is granted

Suggested Schedules

1. Schedule 1: Description of Content: Detailed description of the photo/video shoot, including date, location, and type of content to be captured

2. Schedule 2: Permitted Uses: Comprehensive list of all permitted uses and platforms where the content may appear

3. Appendix A: Sample Images: Optional appendix to attach sample images or screenshots from the shoot for reference

4. Appendix B: Privacy Policy: Detailed privacy policy explaining how personal data will be handled, stored, and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media and Entertainment

Marketing and Advertising

Education

Corporate Services

Healthcare

Retail

Hospitality

Events Management

Professional Services

Non-Profit Organizations

Public Relations

Digital Marketing

Social Media

Broadcasting

Publishing

Relevant Teams

Legal

Marketing

Communications

Human Resources

Creative Services

Digital Content

Public Relations

Social Media

Compliance

Brand Management

Relevant Roles

Photographer

Videographer

Marketing Manager

Content Creator

Social Media Manager

Communications Director

PR Manager

Legal Counsel

Privacy Officer

Human Resources Manager

Event Coordinator

Brand Manager

Digital Marketing Specialist

Creative Director

Production Manager

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