The No Show Termination Letter is a crucial document used when an employee has abandoned their employment by failing to report to work without authorization or proper communication. This document is specifically designed to comply with Hong Kong's employment legislation, particularly the Employment Ordinance (Cap. 57). It should be used after reasonable attempts to contact the employee have been made and documented. The letter serves multiple purposes: it formally documents the termination decision, provides legal protection for the employer, and communicates essential information about final payments and post-employment obligations. The timing of this letter is critical, as Hong Kong law requires proper handling of unauthorized absences and employment termination procedures.
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1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., Registered Mail/By Hand)
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination letter
4. Employment Details: Reference to employment contract date and position
5. Absence Documentation: Specific dates and duration of unauthorized absence
6. Previous Communications: Reference to any attempts to contact the employee
7. Termination Statement: Clear statement of employment termination and its effective date
8. Legal Basis: Reference to relevant employment contract clauses and Employment Ordinance provisions
9. Signature Block: Authorized signatory details including name, position, and company
1. Final Payment Details: Include when there are outstanding payments or deductions to be processed
2. Company Property Return: Include when employee has company assets that need to be returned
3. Post-termination Obligations: Include when there are confidentiality, non-compete, or other continuing obligations
4. Benefits Termination: Include when there are specific benefits (health insurance, etc.) that need to be addressed
5. Appeal Process: Include if company policy allows for appeals of termination decisions
6. Reference Policy: Include if addressing future reference requests
1. Schedule A - Attendance Record: Detailed log of unauthorized absences and no-show incidents
2. Schedule B - Final Payment Calculation: Breakdown of final payment including any outstanding salary, leave pay, or deductions
3. Schedule C - Company Property List: Itemized list of company property to be returned
4. Schedule D - Communication Log: Record of attempts to contact the employee during the unauthorized absence period
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Financial Services
Technology
Healthcare
Hospitality
Construction
Education
Professional Services
Transportation and Logistics
Real Estate
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Employee Relations
Payroll
Personnel Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employment Law Specialist
HR Business Partner
Operations Manager
Department Manager
General Manager
HR Administrator
Compliance Officer
Employee Relations Manager
Personnel Manager
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