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Voluntary Termination Letter To Employee for the United Kingdom

Voluntary Termination Letter To Employee Template for England and Wales

A formal written response to an employee's resignation, governed by English and Welsh law, that confirms the acceptance of their voluntary termination of employment. The letter documents important details including the final working day, notice period arrangements, outstanding payments, and any post-employment obligations. It serves as an official record of the termination agreement and ensures compliance with UK employment legislation.

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Voluntary Termination Letter To Employee

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What is a Voluntary Termination Letter To Employee?

A Voluntary Termination Letter to Employee is used when an employer needs to formally respond to and accept an employee's resignation in England and Wales. The document serves multiple purposes: it confirms receipt and acceptance of the resignation, establishes the final working day, outlines any notice period arrangements, details final payment calculations, and reminds the employee of any continuing obligations. It's essential for maintaining clear records and ensuring compliance with UK employment law, particularly the Employment Rights Act 1996 and related legislation. The letter helps prevent future disputes by clearly documenting the termination terms and conditions.

What sections should be included in a Voluntary Termination Letter To Employee?

1. Date and Address Block: Formal letter heading with date and recipient details

2. Confirmation of Voluntary Termination: Clear statement confirming acceptance of resignation

3. Last Working Day: Specification of final working day and notice period

4. Final Payment Details: Information about salary, benefits, and outstanding payments

5. Company Property Return: Requirements for returning company assets

What sections are optional to include in a Voluntary Termination Letter To Employee?

1. Garden Leave: If applicable, terms of garden leave during notice period

2. Reference Provision: Details about future employment references

3. Post-Employment Restrictions: Reminder of any ongoing obligations or restrictions

4. Handover Requirements: Specific handover duties if required

What schedules should be included in a Voluntary Termination Letter To Employee?

1. Final Payment Calculation: Detailed breakdown of final salary and benefits

2. Company Property Checklist: List of items to be returned

3. Benefits Summary: Summary of termination of benefits and important dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions










Clauses















Industries

Employment Rights Act 1996: Primary legislation governing employment rights including notice periods, final pay calculations, statutory entitlements, and protection of employment rights

Employment Act 2002: Legislation covering written statement of employment particulars and minimum requirements for termination procedures

Equality Act 2010: Law ensuring protection against discrimination and ensuring termination processes are not discriminatory

GDPR and Data Protection Act 2018: Regulations governing the handling of personal data and record keeping requirements during employment termination

Working Time Regulations 1998: Legislation covering accrued holiday pay calculations and leave entitlements during termination

Pensions Act 2008: Law governing pension-related obligations and final contributions during employment termination

National Insurance Contributions Act 2014: Legislation covering final National Insurance contribution arrangements

Income Tax (Earnings and Pensions) Act 2003: Law governing tax implications and P45 requirements during employment termination

Employment Contract Terms: Consideration of existing contractual terms from the original employment contract that affect termination

Company Policies: Internal company procedures and policies that must be followed during voluntary termination

Collective Agreements: Any applicable collective agreements that might affect the termination process

Notice Period Requirements: Statutory and contractual notice period obligations that must be observed

Confidentiality Obligations: Ongoing confidentiality requirements that continue after employment ends

Post-Employment Restrictions: Any restrictive covenants or post-employment obligations that remain in effect after termination

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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