Termination Verification Letter

Termination Verification Letter Template for England and Wales

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Key Requirements PROMPT example:

"I need a Termination Verification Letter to confirm the end of our software development contract with TechPro Solutions Ltd, effective from March 15, 2025, including specific mentions of source code handover and ongoing confidentiality obligations."

Document background

The Termination Verification Letter is an essential document used to formally document and communicate the end of a contractual relationship. It provides clear evidence of termination timing and terms, protecting all parties' interests under English and Welsh law. This document should be used whenever a contract is terminated to ensure proper documentation and clarity regarding the termination's terms and effective date. The letter typically includes confirmation of the termination, effective date, outstanding obligations, and any post-termination requirements.

Suggested Sections

1. Date Block: Current date of the verification letter

2. Addressee Details: Full name and address of the recipient including any relevant reference numbers

3. Contract Reference: Clear identification of the contract being terminated including date and parties

4. Termination Statement: Clear and unambiguous statement confirming the termination of the contract

5. Effective Date: Explicit statement of when the termination takes effect

6. Signature Block: Space for signature, name and position of authorized signatory

Optional Sections

1. Outstanding Obligations: Section detailing any remaining duties, payments or obligations that need to be fulfilled post-termination

2. Return of Property: Section specifying any company property that needs to be returned and the process for doing so

3. Confidentiality Reminder: Section reminding the recipient of any ongoing confidentiality obligations that survive termination

4. Post-Termination Restrictions: Section reiterating any post-termination restrictions or non-compete clauses that remain in effect

Suggested Schedules

1. Schedule of Outstanding Items: Detailed list of any remaining items to be addressed or settled between the parties

2. Property Return Checklist: Comprehensive list of company property to be returned with condition notes

3. Payment Schedule: Details of any final payments or financial settlements to be made

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authors

Alex Denne

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