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Security Deposit Confirmation Letter Template for England and Wales

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Key Requirements PROMPT example:

Security Deposit Confirmation Letter

"I need a Security Deposit Confirmation Letter for a 2-bedroom flat in London where I've received a £2,500 deposit from three student tenants starting their tenancy on 1 September 2025, and I want to ensure all joint tenant provisions are included."

Document background
The Security Deposit Confirmation Letter is a crucial document in England and Wales' residential letting process, required when landlords or agents receive security deposits from tenants. Following the introduction of mandatory deposit protection schemes under the Housing Act 2004, this letter serves to document compliance with legal requirements and provide tenants with essential information about their deposit's protection. The letter confirms the deposit amount, protection scheme details, and protection timeline, typically issued within 30 days of receiving the deposit. It helps ensure transparency and compliance with deposit protection legislation while providing tenants with necessary information about their rights and the deposit's safeguarding.
Suggested Sections

1. Recipient Details: Full name and address of tenant(s)

2. Property Details: Address of the rental property and relevant tenancy dates

3. Deposit Confirmation: Confirmation of deposit amount received and date of receipt

4. Protection Scheme Details: Name and contact details of the deposit protection scheme used

5. Protection Timeline: Confirmation of when deposit was/will be protected (within 30 days requirement)

6. Deduction Terms: Clear explanation of circumstances under which deductions may be made from the deposit

7. Return Process: Process and timeline for deposit return at end of tenancy

8. Dispute Resolution: Information about the dispute resolution process if disagreements arise

Optional Sections

1. Bank Account Details: Details of the specific account where deposit is held, used when deposit is held in a separate client account

2. Joint Tenant Provisions: Special provisions relating to deposits where there are multiple tenants

3. Agent Authorization: Details of managing agent's authority to handle deposit, included when property is professionally managed

4. Prescribed Information: Additional statutory information required under specific circumstances

Suggested Schedules

1. Deposit Protection Certificate: Copy of official certificate from the deposit protection scheme

2. Scheme Terms and Conditions: Standard terms and conditions from the deposit protection scheme

3. Inventory Reference: Reference to check-in inventory and schedule of condition

4. Prescribed Information Leaflet: Standard government-prescribed information about deposit protection

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Housing Act 2004: Primary legislation introducing tenancy deposit protection requirements under Part 6, making it mandatory for landlords to protect deposits in an approved scheme

Housing (Tenancy Deposits) (Prescribed Information) Order 2007: Secondary legislation detailing specific information that must be provided to tenants about their deposit protection, including scheme details and procedures

Tenant Fees Act 2019: Sets maximum deposit caps at 5 weeks' rent (for annual rent under £50,000) or 6 weeks' rent (for annual rent of £50,000 or more) and restricts permissible tenant charges

Deregulation Act 2015: Updates and modifies deposit protection requirements, including timeframes and prescribed information requirements for landlords and agents

Landlord and Tenant Act 1985: Foundational legislation governing the basic rights and obligations in landlord-tenant relationships

Consumer Rights Act 2015: Ensures fairness and transparency in consumer contracts, including tenancy agreements and deposit arrangements

Data Protection Act 2018 and UK GDPR: Governs the handling and protection of personal information in documentation and communications between parties

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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