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Relieving Letter On Transfer Template for England and Wales

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Key Requirements PROMPT example:

Relieving Letter On Transfer

"I need a Relieving Letter On Transfer for an employee moving from our London finance department to our Manchester operations team, effective March 15, 2025, with specific mentions of relocation assistance and retention bonus structure."

Document background
The Relieving Letter On Transfer is a crucial document in the internal mobility process within organizations operating under English and Welsh law. It is typically used when an employee moves between departments, divisions, or roles while remaining with the same employer. The document serves multiple purposes: it formally releases the employee from their current role, confirms the transfer arrangements, and ensures continuity of service. The letter includes essential information such as transfer dates, new role details, and any changes to terms of employment, while ensuring compliance with UK employment legislation and internal policies.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number and formal letterhead elements

2. Employee Details: Employee's full name, employee ID, current designation and department

3. Transfer Details: New role, department, and location details including reporting structure

4. Effective Dates: Last working day in current role and effective date of transfer

5. Handover Requirements: Specific responsibilities and duties to be transferred and handover process

6. Continuation Statement: Confirmation of continued service benefits and employment terms

Optional Sections

1. Salary Adjustment: Details of any changes to compensation package associated with the transfer

2. Relocation Terms: Specific terms and conditions related to geographical relocation if applicable

3. Special Conditions: Any unique terms or conditions specific to this transfer

Suggested Schedules

1. Transfer Order: Official internal transfer notification document

2. New Role Description: Detailed description of new position, responsibilities and expectations

3. Benefits Summary: Comprehensive overview of continuing and/or modified benefits package

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries
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Industries

Employment Rights Act 1996: Primary legislation governing basic employment rights, transfer of employment terms and conditions, and requirements for employment documentation in England and Wales

TUPE Regulations 2006: Transfer of Undertakings (Protection of Employment) Regulations that protect employees' rights during transfers between employers, ensure continuation of terms and conditions, and specify information and consultation requirements

Data Protection Act 2018 and UK GDPR: Legislation regulating the handling of personal information, affecting what information can be included in the letter and governing data sharing between employers

Equality Act 2010: Legislation ensuring no discriminatory practices in transfer process and protecting against unfair treatment based on protected characteristics

Employment Relations Act 1999: Act covering aspects of employment relationships during transfers and affecting consultation requirements

Common Law Contract Principles: Legal principles governing the contractual aspects of employment transfer and affecting how terms should be documented in the transfer process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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