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Employer Letter To Employee Returning From Maternity Leave Template for England and Wales

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Key Requirements PROMPT example:

Employer Letter To Employee Returning From Maternity Leave

"I need an Employer Letter To Employee Returning From Maternity Leave for our senior software developer who will be returning on March 15, 2025, with a new flexible working arrangement of 4 days per week and needs to be informed about our office relocation that happened during her absence."

Document background
An Employer Letter To Employee Returning From Maternity Leave is a crucial document used when an employee concludes their maternity leave period. Required under UK employment law, particularly in England and Wales, this letter serves multiple purposes: it formally welcomes the employee back, confirms their return date and working arrangements, outlines any changes during their absence, and details available support measures. The letter helps ensure compliance with statutory requirements while facilitating a smooth transition back to work and protecting both employer and employee interests.
Suggested Sections

1. Welcome Back Statement: Warm welcome expressing positive anticipation of return and confirmation of return date

2. Role Details: Confirmation of position, responsibilities, and any changes to previous role

3. Terms and Conditions: Confirmation that previous terms of employment remain unchanged or details of any updates

4. Next Steps: Information about return to work meeting and immediate actions required

Optional Sections

1. Flexible Working Arrangements: Details of any agreed flexible working arrangements including new working patterns

2. Workplace Changes: Updates on any significant organizational or team changes that occurred during absence

3. Support Measures: Details of return-to-work support, including training and reintegration plans

4. Breastfeeding Arrangements: Information about facilities and breaks for nursing mothers

Suggested Schedules

1. Updated Schedule of Working Hours: Detailed breakdown of new working pattern if changed from previous arrangement

2. Return to Work Meeting Form: Template form to be completed during first day back meeting

3. Health and Safety Assessment: Updated risk assessment form for returning mother if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Employment Rights Act 1996: Primary legislation covering right to return to work, protection against unfair dismissal, and the right to request flexible working arrangements after maternity leave

Equality Act 2010: Legislation protecting against maternity/pregnancy discrimination, establishing duty to make reasonable adjustments, and preventing less favorable treatment of employees returning from maternity leave

Maternity and Parental Leave Regulations 1999: Regulations establishing right to return to the same job or suitable alternative, governing terms and conditions of employment, and setting notification requirements for return to work

Flexible Working Regulations 2014: Statutory framework outlining the right to request flexible working and the process for handling such requests upon return from maternity leave

Working Time Regulations 1998: Legislation governing working hours, rest breaks and annual leave entitlements for returning employees

Shared Parental Leave Regulations 2014: Regulations allowing for conversion of remaining maternity leave into shared parental leave, providing additional flexibility for returning parents

Management of Health and Safety at Work Regulations 1999: Health and safety regulations requiring risk assessments for new mothers and implementation of necessary workplace adjustments

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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