Employee Driving Licence Check Consent Form Template - England and Wales

Employee Driving Licence Check Consent Form for the United Kingdom

Employee Driving Licence Check Consent Form Template for England and Wales

A legal document used in England and Wales that enables employers to obtain explicit consent from employees to check their driving licence details through the DVLA (Driver and Vehicle Licensing Agency). The form ensures compliance with data protection legislation while allowing organizations to verify employees' driving qualifications, endorsements, and restrictions for business purposes. It forms part of duty of care and risk management processes.

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What is a Employee Driving Licence Check Consent Form?

The Employee Driving Licence Check Consent Form Template is essential for organizations in England and Wales that require employees to drive as part of their duties. This document enables compliance with UK GDPR and Data Protection Act 2018 requirements while facilitating necessary driving licence verification through the DVLA. It should be used when employees need to drive company vehicles or use personal vehicles for business purposes, ensuring proper risk management and duty of care obligations are met.

What sections should be included in a Employee Driving Licence Check Consent Form?

1. Employee Information: Section containing employee's personal details including full name, employee ID, and contact information

2. Driving Licence Details: Section for driving licence number, categories, and expiry date

3. Purpose of Checks: Clear explanation of why driving licence checks are required and how they relate to employment

4. Consent Declaration: Formal consent statement for DVLA checks and data processing

5. Data Processing Information: Details about how the information will be collected, used, stored, and shared

6. Duration and Withdrawal: Information about how long the consent remains valid and the right to withdraw consent

7. Signature and Date: Space for employee signature and date of consent

What sections are optional to include in a Employee Driving Licence Check Consent Form?

1. Additional Vehicle Categories: Optional section for employees who need to drive multiple vehicle types or special categories

2. International Licence Details: Optional section for employees holding non-UK driving licences

3. Company Vehicle Information: Optional section for details about company vehicles the employee is authorized to drive

What schedules should be included in a Employee Driving Licence Check Consent Form?

1. Privacy Notice: Detailed information about data protection rights and obligations under UK GDPR

2. DVLA Check Code Instructions: Step-by-step guide for generating and providing DVLA check codes

3. Relevant Company Policies: References to related company policies regarding driving at work and data protection

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Assent Form

A legal template under English and Welsh law used to obtain formal agreement from individuals who may not have full legal capacity to provide consent.

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What is a Employee Driving Licence Check Consent Form?

What sections should be included in a Employee Driving Licence Check Consent Form?

What sections are optional to include in a Employee Driving Licence Check Consent Form?

What schedules should be included in a Employee Driving Licence Check Consent Form?

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