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Demand To Pay Letter for the United Kingdom

Demand To Pay Letter Template for England and Wales

A Demand To Pay Letter is a formal written communication under English and Welsh law that demands payment of an outstanding debt. It serves as a final warning before legal proceedings are initiated and must comply with the Pre-Action Protocol for Debt Claims. The letter details the amount owed, payment terms, and consequences of non-payment, while adhering to regulatory requirements regarding debt collection practices.

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What is a Demand To Pay Letter?

A Demand To Pay Letter is a crucial document in the debt recovery process under English and Welsh jurisdiction. It represents a formal step required before initiating legal proceedings and must comply with the Pre-Action Protocol for Debt Claims. The letter should be issued when informal attempts to collect payment have failed and the creditor is prepared to take legal action. It typically includes detailed information about the debt, payment history, interest calculations, and a clear deadline for payment. The document serves both as a final opportunity for the debtor to settle and as evidence of the creditor's reasonable attempts to resolve the matter before court proceedings.

What sections should be included in a Demand To Pay Letter?

1. Recipient Details: Full name and address of the debtor

2. Debt Details: Amount owed, invoice numbers, dates, and original contract reference

3. Payment Demand: Clear statement of amount demanded and payment deadline

4. Payment Instructions: Bank details or other payment methods accepted

5. Consequences of Non-Payment: Clear statement of next steps if payment isn't received

What sections are optional to include in a Demand To Pay Letter?

1. Interest Calculation: Include when claiming statutory or contractual interest

2. Payment History: Include when there's a complex payment history or partial payments

3. Settlement Offer: Include when willing to accept reduced settlement

What schedules should be included in a Demand To Pay Letter?

1. Statement of Account: Detailed breakdown of amounts owed and payments made

2. Copy Invoices: Copies of relevant unpaid invoices

3. Original Contract: Copy of agreement giving rise to the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Demand Letter

Sector

Marketing

Cost

Free to use
Relevant legal definitions












Clauses












Industries

Late Payment of Commercial Debts (Interest) Act 1998: Key legislation that establishes statutory rights to claim interest and compensation for late payment, defines when a payment becomes late, and establishes applicable interest rates

Limitation Act 1980: Sets time limits for bringing claims (generally 6 years for simple contract debts) and establishes if the debt is still legally enforceable

Consumer Credit Act 1974: Regulates debt collection from consumers, including required information and formats for communications with consumer debtors

Financial Conduct Authority (FCA) Rules: Includes CONC (Consumer Credit Sourcebook) requirements, fair treatment of debtors, and clear communication requirements for debt collection

Pre-Action Protocol for Debt Claims: Outlines required steps before court action, specifies information that must be provided to debtors, and establishes appropriate timeframes

GDPR and Data Protection Act 2018: Establishes requirements for handling personal data and privacy considerations in debt collection communications

Contract Law Principles: Fundamental legal principles covering establishment of debt existence, terms of original agreement, and consideration of disputes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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