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Confirmation Letter Accounts Receivable Template for England and Wales

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Key Requirements PROMPT example:

Confirmation Letter Accounts Receivable

"I need a Confirmation Letter Accounts Receivable for our manufacturing client ABC Industries Ltd, requesting confirmation of a £250,000 outstanding balance from the first quarter of 2025, with specific mention of three overdue invoices and applicable late payment interest."

Document background
The Confirmation Letter Accounts Receivable is a critical financial document used in England and Wales when businesses need to verify their accounts receivable balances, typically during audit periods or financial reviews. It serves as an essential tool for confirming the accuracy of financial records, helping prevent discrepancies and ensuring compliance with UK accounting standards. This document is particularly important for maintaining accurate financial statements, supporting audit processes, and providing documentary evidence of debt acknowledgment. It typically includes detailed account information, outstanding balances, and payment terms, requiring formal acknowledgment from the debtor party.
Suggested Sections

1. Letter Header: Company details, date, reference number and letterhead information

2. Recipient Details: Full name and address of the debtor and any reference numbers

3. Account Balance Confirmation: Clear statement of the amount owed as of specific date with breakdown if applicable

4. Payment Terms: Existing payment terms, due dates, and any relevant payment conditions

5. Response Instructions: Clear instructions on how and when to respond to the confirmation request, including deadline

Optional Sections

1. Dispute Resolution Process: Details of the process for raising and resolving any disputes regarding the account balance

2. Interest Statement: Information about applicable interest charges and calculations for late payments

3. Payment History Summary: Overview of recent payment activity and transaction history

Suggested Schedules

1. Statement of Account: Detailed transaction history showing all debits and credits for the period in question

2. Outstanding Invoices Schedule: List and copies of all relevant unpaid invoices

3. Response Form: Standardized form for confirming or disputing the balance, with space for comments

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Industries

Companies Act 2006: Primary legislation governing company operations in the UK, particularly relevant for accounting records and requirements for maintaining proper financial documentation

Late Payment of Commercial Debts (Interest) Act 1998: Legislation that provides for statutory interest on late payments in commercial transactions and sets out rules for payment terms

Limitation Act 1980: Establishes time limits for bringing legal actions regarding debts, typically 6 years for simple contract debts

Financial Reporting Standards (FRS 102): UK accounting standards that set out how financial statements should be prepared and presented, including treatment of accounts receivable

International Financial Reporting Standards (IFRS): Global accounting standards that may apply to certain UK companies, particularly those listed or with international operations

International Accounting Standards (IAS): International standards for financial reporting that influence how accounts receivable should be recorded and reported

UK General Data Protection Regulation (UK GDPR): Post-Brexit data protection legislation governing how personal and financial data must be handled and protected

Data Protection Act 2018: UK's implementation of data protection requirements, working alongside UK GDPR to regulate personal data handling

Law of Property (Miscellaneous Provisions) Act 1989: Legislation governing certain aspects of contractual formalities and property rights in England and Wales

Money Laundering Regulations 2017: Regulations requiring certain procedures and checks to prevent money laundering, which may be relevant when handling significant financial transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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