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Complaint Process Policy
"We need a Complaint Process Policy for our UK-based fintech startup that complies with FCA regulations and includes specific procedures for handling both digital banking complaints and cryptocurrency-related disputes, to be implemented by March 2025."
1. Purpose and Scope: Defines the policy's objectives and applicability
2. Definitions: Key terms used throughout the policy
3. Complaint Submission Process: How to submit complaints, including channels and requirements
4. Timeline and Acknowledgment: Response times and initial handling procedures
5. Investigation Process: Steps taken to investigate complaints
6. Resolution and Response: How decisions are made and communicated
7. Appeals Process: How to challenge decisions and escalation procedures
1. Industry-Specific Procedures: Additional requirements for regulated industries (e.g., FCA, NHS, SRA requirements)
2. International Complaints: Special procedures for handling complaints from international customers
3. Compensation Framework: Guidelines and procedures for making compensation decisions
1. Complaint Form Template: Standard form for submitting complaints
2. Contact Information: List of relevant contact points and departments
3. Service Level Agreements: Detailed timeframes for different types of complaints
4. External Bodies: List of relevant ombudsmen and regulatory bodies
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