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Accounts Receivable Demand Notice for the United Kingdom

Accounts Receivable Demand Notice Template for England and Wales

An Accounts Receivable Demand Notice is a formal written communication under English and Welsh law that requests immediate payment of outstanding debts. It serves as a crucial step in the debt collection process, typically issued after standard payment terms have expired and before legal proceedings commence. The notice must comply with various regulations including the Late Payment of Commercial Debts (Interest) Act 1998 and the Pre-Action Protocol for Debt Claims, ensuring proper documentation of the debt collection process.

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What is a Accounts Receivable Demand Notice?

The Accounts Receivable Demand Notice is a critical tool in managing accounts receivable and debt collection under English and Welsh jurisdiction. It is typically issued when standard payment terms have expired and informal collection attempts have been unsuccessful. The notice formally documents the demand for payment, including specific details about the debt, payment terms, and consequences of non-payment. This document must comply with relevant legislation and can serve as evidence in subsequent legal proceedings if payment is not received. It's an essential step in the pre-litigation process and demonstrates the creditor's reasonable attempts to collect the debt before pursuing legal action.

What sections should be included in a Accounts Receivable Demand Notice?

1. Sender Details: Full company name, address, and contact information of the creditor

2. Recipient Details: Debtor's full name, address, and account reference number

3. Debt Details: Original invoice numbers, dates, and amounts owed including a clear statement of total amount due

4. Payment Demand: Formal demand for payment including deadline and consequences of non-payment

5. Payment Instructions: Bank details and acceptable payment methods for settling the debt

What sections are optional to include in a Accounts Receivable Demand Notice?

1. Interest Calculation: Details of statutory interest applied under the Late Payment of Commercial Debts (Interest) Act 1998

2. Previous Communications Reference: Summary of prior attempts at collection and communications with the debtor

3. Legal Consequences: Warning of potential legal action and additional costs in case of continued non-payment

4. Compliance Statements: Required regulatory statements if dealing with consumer debtors or regulated activities

What schedules should be included in a Accounts Receivable Demand Notice?

1. Statement of Account: Detailed breakdown of all transactions, balances, and any applied interest

2. Copy Invoices: Copies of all relevant unpaid invoices referenced in the demand notice

3. Payment History: Record of previous payments made and documented attempts to collect the debt

4. Pre-Action Protocol Checklist: Documentation showing compliance with Pre-Action Protocol for Debt Claims requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Demand Letter

Sector

Marketing

Cost

Free to use
Relevant legal definitions














Clauses














Industries

Late Payment of Commercial Debts (Interest) Act 1998: Primary legislation governing the right to claim interest on late commercial payments and fixed compensation for debt recovery costs in business-to-business transactions

Limitation Act 1980: Sets statutory time limits for bringing claims, generally allowing 6 years for simple contract debts from the date the cause of action accrued

Consumer Credit Act 1974: Regulates consumer credit agreements and provides protection for consumer debtors, including requirements for documentation and fair treatment

Financial Services and Markets Act 2000: Establishes the regulatory framework for financial services in the UK, including debt collection activities within regulated financial services

Consumer Rights Act 2015: Legislation ensuring fair treatment of consumers and establishing transparency requirements in consumer transactions and communications

GDPR and Data Protection Act 2018: Legal framework for handling personal data and privacy considerations in debt collection processes

FCA Regulations: Regulatory guidelines set by the Financial Conduct Authority governing debt collection practices for regulated entities

Pre-Action Protocol for Debt Claims: Court procedure rules outlining required steps and documentation format before initiating legal proceedings for debt recovery

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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