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Employee Suspension Letter Template for Denmark

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Key Requirements PROMPT example:

Employee Suspension Letter

Document background
The Employee Suspension Letter is a crucial document used in Danish employment contexts when temporary removal of an employee from their workplace duties becomes necessary, while maintaining the employment relationship. Common scenarios requiring this document include pending investigations into misconduct, serious workplace incidents, or situations where continued presence at work might compromise investigations or workplace safety. The letter must comply with Danish employment law, particularly the Funktionærloven and applicable collective agreements. It typically includes specific details about the suspension's duration, pay status, access restrictions, and communication protocols. The document serves both as formal notification to the employee and as legal documentation of the suspension decision, protecting both employer and employee interests under Danish jurisdiction.
Suggested Sections

1. Employee and Company Details: Full names, addresses, and relevant identification details of both the employee and the company

2. Date and Delivery Method: Clear statement of the date of the letter and how it is being delivered to the employee

3. Subject Line: Clear indication that this is a suspension notice

4. Suspension Notice: Formal statement of suspension and its effective date

5. Reason for Suspension: Brief but clear explanation of why the suspension is being implemented

6. Duration of Suspension: Specified timeframe or conditions for the suspension period

7. Terms During Suspension: Details about pay, benefits, and other employment conditions during suspension

8. Company Property: Instructions regarding company property, access cards, equipment during suspension

9. Contact Restrictions: Clear guidelines about communication with colleagues, clients, and company representatives

10. Point of Contact: Designated person for any queries during suspension period

Optional Sections

1. Investigation Process: Include when suspension is related to an ongoing investigation, outlining the process and expected timeline

2. Return to Work Conditions: Include when specific conditions must be met before return to work

3. Confidentiality Requirements: Include when specific confidentiality obligations need to be emphasized during suspension

4. Union Representative Notice: Include when employee is union member or entitled to union representation

5. Alternative Duties: Include when employee is being temporarily reassigned during suspension

6. Appeal Process: Include when company policy or collective agreement provides for appeal rights

Suggested Schedules

1. Investigation Timeline: Detailed timeline of investigation process, if applicable

2. Company Policies: Relevant excerpts from company policies relating to suspension

3. Return to Work Plan: Detailed plan for return to work, if applicable

4. Property Inventory: List of company property to be returned during suspension

5. Contact Restrictions List: Detailed list of specific individuals or departments with whom contact is restricted

Authors

Relevant legal definitions
















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Relevant Industries
Relevant Teams
Relevant Roles
Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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