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Employee Suspension Letter
1. Employee and Company Details: Full names, addresses, and relevant identification details of both the employee and the company
2. Date and Delivery Method: Clear statement of the date of the letter and how it is being delivered to the employee
3. Subject Line: Clear indication that this is a suspension notice
4. Suspension Notice: Formal statement of suspension and its effective date
5. Reason for Suspension: Brief but clear explanation of why the suspension is being implemented
6. Duration of Suspension: Specified timeframe or conditions for the suspension period
7. Terms During Suspension: Details about pay, benefits, and other employment conditions during suspension
8. Company Property: Instructions regarding company property, access cards, equipment during suspension
9. Contact Restrictions: Clear guidelines about communication with colleagues, clients, and company representatives
10. Point of Contact: Designated person for any queries during suspension period
1. Investigation Process: Include when suspension is related to an ongoing investigation, outlining the process and expected timeline
2. Return to Work Conditions: Include when specific conditions must be met before return to work
3. Confidentiality Requirements: Include when specific confidentiality obligations need to be emphasized during suspension
4. Union Representative Notice: Include when employee is union member or entitled to union representation
5. Alternative Duties: Include when employee is being temporarily reassigned during suspension
6. Appeal Process: Include when company policy or collective agreement provides for appeal rights
1. Investigation Timeline: Detailed timeline of investigation process, if applicable
2. Company Policies: Relevant excerpts from company policies relating to suspension
3. Return to Work Plan: Detailed plan for return to work, if applicable
4. Property Inventory: List of company property to be returned during suspension
5. Contact Restrictions List: Detailed list of specific individuals or departments with whom contact is restricted
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