��������Ƶ

A Data Processing Notice explains how your organization handles personal information under Danish data protection laws. It's a clear statement that tells individuals, employees, and customers exactly what happens to their data - from collection through storage and eventual deletion.

Under Denmark's implementation of GDPR, this notice must detail your legal basis for processing data, how long you'll keep it, and who you might share it with. It's particularly important for Danish businesses handling sensitive information like health records, financial data, or employee details. The notice helps build trust while ensuring compliance with Datatilsynet (Danish Data Protection Agency) requirements.

Use a Data Processing Notice when collecting personal information from Danish residents or employees for the first time. This includes launching new products, starting recruitment campaigns, or updating customer databases. It's especially crucial when handling sensitive data like health records, biometric information, or financial details.

The notice becomes essential before sharing data with third-party processors, implementing new IT systems, or expanding operations across Denmark. Danish companies must provide this notice at the point of data collection to comply with Datatilsynet requirements. Having it ready before any data processing begins helps avoid regulatory issues and builds trust with data subjects.

• Standard Processing Notice: Basic version covering data collection, storage, and sharing - ideal for small businesses and standard customer interactions
• Employee Data Notice: Focused on workplace data processing, including HR records, performance monitoring, and internal communications
• Sensitive Data Notice: Enhanced version for handling health data, biometric information, or financial records under Danish healthcare and banking regulations
• Third-Party Processing Notice: Detailed variation for organizations sharing data with external processors or international partners
• Digital Services Notice: Tailored for online platforms and apps, covering cookies, user tracking, and digital marketing under Danish e-privacy rules

• Data Controllers: Danish companies and organizations that determine how personal data is processed, responsible for creating and maintaining the Data Processing Notice
• Legal Teams: In-house lawyers or external counsel who draft and review notices to ensure compliance with Danish data protection laws
• Data Protection Officers: Specialists who oversee data handling practices and ensure notices meet Datatilsynet requirements
• Data Subjects: Individuals whose personal information is being processed, including customers, employees, and service users
• Third-Party Processors: External organizations handling data on behalf of controllers, bound by the notice's terms

• Data Mapping: Document all types of personal data your organization collects, processes, and stores
• Processing Purposes: List specific reasons for data collection and how each type will be used
• Legal Basis: Identify your lawful grounds for processing under Danish GDPR implementation
• Data Flow: Map out where data travels, including third-party processors and international transfers
• Retention Periods: Determine how long different types of data will be kept
• Security Measures: Document safeguards protecting personal data from unauthorized access
• Contact Details: Include DPO information and procedures for data subject rights requests

• Controller Identity: Full company details and DPO contact information
• Processing Purpose: Clear explanation of why personal data is collected and used
• Legal Basis: Specific grounds under Danish GDPR implementation for processing each data type
• Data Categories: List of personal information types being processed
• Recipients: Details of who receives or accesses the data, including third parties
• Transfer Information: Description of any data transfers outside Denmark/EU
• Retention Period: Specific timeframes for keeping different data types
• Data Subject Rights: Explanation of access, correction, and deletion rights under Danish law

A Data Processing Notice differs significantly from a Data Protection Policy. While both documents deal with personal data handling under Danish law, they serve distinct purposes and target different audiences.

• Audience and Scope: A Data Processing Notice communicates directly with data subjects about specific processing activities, while a Data Protection Policy provides internal guidelines for staff handling personal data
• Legal Requirements: Processing notices must be provided at the point of data collection under GDPR Article 13/14, whereas policies are internal governance documents
• Content Detail: Notices focus on transparent communication about specific data processing activities, while policies outline comprehensive organizational procedures and responsibilities
• Timing: Notices must be provided before or during data collection, but policies remain as ongoing reference documents for staff
• Format: Notices use clear, simple language for public understanding, while policies can contain more technical and detailed operational guidance