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A Data Breach Notification Procedure outlines the steps your organization must take when personal data gets exposed or compromised. Under Danish data protection law and the GDPR, companies need to report serious breaches to Datatilsynet (the Danish Data Protection Agency) within 72 hours of discovery.

The procedure maps out who needs to be informed, what details to include in the notification, and how to document the incident. It helps Danish organizations meet their legal obligations while protecting affected individuals, especially when sensitive personal data is involved. A good procedure also includes steps for notifying affected data subjects and preventing similar breaches in the future.

You need to activate your Data Breach Notification Procedure immediately when you discover unauthorized access to personal data or suspect a security incident. This could be anything from a stolen laptop containing customer records to a cyber attack on your database, or even an employee accidentally emailing sensitive information to the wrong recipient.

Under Danish law, timing is critical - you have just 72 hours to notify Datatilsynet of serious breaches. The procedure guides your response when personal data has been compromised, helping you meet legal requirements and protect affected individuals. Keep it ready before an incident occurs, as the pressure and complexity during an actual breach make it challenging to create procedures on the spot.

• Standard Version: Basic Data Breach Notification Procedure covering essential GDPR requirements, Datatilsynet reporting deadlines, and internal communication chains
• Detailed Enterprise: Comprehensive procedures with advanced incident classification, multiple response teams, and complex stakeholder notification matrices
• Industry-Specific: Tailored procedures for healthcare, financial services, or public sector organizations, incorporating sector-specific compliance requirements
• Cross-Border: Enhanced procedures for Danish organizations handling EU-wide operations, with country-specific notification requirements
• Simple SME: Streamlined procedures for small businesses, focusing on core compliance without complex organizational hierarchies

• Data Protection Officers (DPOs): Lead the creation and maintenance of the procedure, ensuring it aligns with Danish data protection laws
• IT Security Teams: Help identify technical breach indicators and implement response protocols
• Legal Department: Reviews procedures for compliance with GDPR and Danish requirements, handles communication with Datatilsynet
• Department Managers: Ensure staff understand and follow the procedure, report potential breaches promptly
• Communications Team: Manages notifications to affected individuals and handles media inquiries during breaches
• Executive Management: Approves the procedure and makes critical decisions during serious breach incidents

• Map Your Data: Document what personal data you process, where it's stored, and who has access
• Define Roles: Identify your breach response team, including IT, legal, and communications staff
• Set Timeframes: Create clear deadlines for each action, keeping the 72-hour Datatilsynet notification requirement in mind
• Detail Detection Methods: List ways breaches might be discovered and reporting channels
• Document Templates: Prepare notification templates for authorities and affected individuals
• Test the Process: Run a simulated breach scenario to identify gaps in your procedure
• Review Regularly: Schedule updates to reflect changes in systems, staff, or Danish data protection requirements

• Breach Definition: Clear explanation of what constitutes a data breach under Danish law and GDPR
• Detection Protocol: Specific steps for identifying and confirming potential breaches
• Notification Timeline: 72-hour reporting requirement to Datatilsynet and conditions for immediate notification
• Risk Assessment: Criteria for evaluating breach severity and impact on data subjects
• Contact Information: Details for DPO, IT security team, and relevant authorities
• Documentation Requirements: Templates and forms for recording breach details and response actions
• Data Subject Rights: Procedures for informing affected individuals and handling their inquiries

While a Data Breach Notification Procedure and a Data Breach Response Plan might seem similar, they serve distinct purposes in Danish data protection compliance. The notification procedure specifically focuses on the communication requirements and deadlines for reporting breaches, while a response plan covers the broader incident management process.

• Scope and Detail: Notification procedures concentrate on who to notify, when, and what information to include. Response plans cover everything from detection to recovery, including technical fixes and preventive measures
• Timing Focus: Notification procedures emphasize the crucial 72-hour window for Datatilsynet reporting. Response plans map out the full timeline of breach management
• Primary Users: Notification procedures are mainly used by legal and communication teams. Response plans involve IT security, operations, and management across multiple phases
• Legal Requirements: Notification procedures directly fulfill GDPR Article 33 obligations. Response plans address broader organizational security measures under Danish law