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The Room Vacate Letter is a essential document in German residential tenancy law, used when a tenant needs to formally notify their landlord or property manager of their intention to end their tenancy and vacate a rented room. This document must comply with the requirements set forth in the German Civil Code (BGB), particularly regarding notice periods and formal notification procedures. The Room Vacate Letter typically includes crucial information such as the property identification, intended vacation date, request for property inspection, and arrangements for returning keys and settling final accounts. It serves as legal protection for both parties and initiates the formal process of ending the tenancy relationship. This document is particularly important in Germany's highly regulated rental market, where proper documentation and adherence to legal requirements are essential for both tenants and landlords.

1. Sender Details: Full name and current address of the tenant, including the rental unit number if applicable

2. Recipient Details: Landlord's or property management company's full name and address

3. Date: Current date when the letter is written

4. Subject Line: Clear indication that this is a notice of vacation (Kündigungserklärung)

5. Property Identification: Complete address and details of the rented room/property being vacated

6. Notice Declaration: Clear statement of intention to vacate, including the specific vacation date

7. Signature Block: Space for tenant's signature, printed name, and date