The Break Notice Letter is a crucial document in German property law, used when either a landlord or tenant wishes to terminate a lease agreement before or at its natural end. It must strictly comply with German Civil Code (BGB) requirements, including specific notice periods which vary depending on whether the property is residential or commercial. The document needs to clearly state the intention to terminate, identify the relevant property and lease agreement, and specify the termination date. The Break Notice Letter should be sent via appropriate means (usually registered mail) to ensure proof of delivery. It's particularly important in German jurisdiction as verbal notices are not legally valid for lease terminations, and specific formal requirements must be met to ensure the notice is effective.
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1. Sender Details: Full name and address of the party giving notice, including any reference numbers
2. Recipient Details: Full name and address of the party receiving the notice
3. Date: Current date and place of writing
4. Subject Line: Clear indication that this is a Break Notice (Kündigungsschreiben)
5. Property Identification: Clear and complete description of the property subject to the notice
6. Contract Reference: Reference to the specific lease agreement including its date and any contract numbers
7. Notice Declaration: Explicit statement of termination and the intended termination date
8. Legal Basis: Reference to relevant contract clause or statutory provision allowing for termination
9. Signature Block: Space for signature, name, and title of authorized signatory
1. Reason for Termination: Required if termination is based on specific grounds or if required by the original agreement
2. Handover Arrangements: Proposed arrangements for property inspection and key handover
3. Outstanding Obligations: Reference to any remaining payments or obligations to be settled
4. Alternative Address: New address for future correspondence if the sender is moving
5. Request for Confirmation: Request for written acknowledgment of the notice receipt
1. Power of Attorney: If the notice is being given by an authorized representative rather than the principal party
2. Original Lease Agreement: Copy of the relevant lease agreement being terminated
3. Proof of Delivery: Tracking number or delivery confirmation for registered mail
4. Property Condition Documentation: If pre-existing condition reports are relevant to the termination
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