The Letter For Leaving Rental House is a crucial document in German residential tenancy law, used when a tenant wishes to formally terminate their rental agreement. This document is required under German law (specifically the Bürgerliches Gesetzbuch - BGB) and must be submitted in written form to be legally valid. It should be used whenever a tenant plans to move out of a rented property and needs to provide official notice to their landlord. The letter typically includes essential information such as the property address, termination date, reference to the original rental agreement, and requests for final inspection and security deposit return. It's particularly important in Germany due to strict tenancy laws and specific notice period requirements, typically three months for standard residential leases. The document helps ensure a smooth transition process and protects both tenant and landlord rights under German law.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Property Identification: Complete address of the rental property including any specific unit numbers
5. Reference Line: Clear indication that this is a termination notice (Kündigung des Mietvertrags)
6. Rental Agreement Reference: Reference to the original rental agreement including its date
7. Termination Declaration: Clear statement of intent to terminate the rental agreement
8. Move-out Date: Specific date by which the property will be vacated
9. Property Inspection Request: Request for final property inspection and handover appointment
10. Return of Keys: Mention of when and how keys will be returned
11. Security Deposit: Request for return of security deposit after successful handover
12. Signature: Signature of all tenants listed on the rental agreement
1. Forwarding Address: New address for future correspondence - include if moving to a new known address
2. Utility Accounts: Information about utility account closures - include if utilities are in tenant's name
3. Renovation Details: Information about any renovation work completed or required - include if specified in rental agreement
4. Early Termination Justification: Explanation for early termination - include if terminating before the standard notice period
5. Successor Tenant: Information about potential replacement tenant - include if proposing a successor tenant
1. Current Rental Agreement: Copy of the original rental agreement for reference
2. Photo Documentation: Current photographs of the property condition
3. Utility Meter Readings: Documentation of final meter readings for electricity, water, gas
4. Handover Protocol Template: Proposed template for the final inspection and handover protocol
5. Renovation Documentation: Photos or receipts of any renovation work completed, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Legal Services
Property Investment
Facility Management
Housing Associations
Property Development
Relevant Teams
Legal
Real Estate Operations
Property Management
Tenant Relations
Housing Administration
Facilities Management
Document Administration
Lease Administration
Residential Services
Relevant Roles
Property Manager
Real Estate Agent
Leasing Manager
Legal Counsel
Housing Administrator
Tenant Relations Manager
Facility Manager
Property Administrator
Rental Coordinator
Legal Administrative Assistant
Real Estate Legal Specialist
Housing Officer
Tenancy Manager
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