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Purchasing Agent Agreement Template for Switzerland

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Key Requirements PROMPT example:

Purchasing Agent Agreement

"I need a Purchasing Agent Agreement for our Swiss manufacturing company to appoint an agent who will handle international procurement of raw materials with purchase authority up to CHF 500,000 per transaction, starting March 2025, with strong emphasis on compliance and quality control procedures."

Document background
This Purchasing Agent Agreement is designed for use in Switzerland when a company or individual (the principal) wishes to formally delegate purchasing authority to a professional agent or agency. The agreement is structured in accordance with Swiss law, particularly the relevant provisions of the Swiss Code of Obligations (OR/CO) concerning mandate relationships and commercial agency principles. It provides a comprehensive framework for defining the agent's purchasing authority, duties, compensation, and reporting obligations, while incorporating necessary safeguards for the principal's interests. This document is particularly valuable for businesses looking to outsource or professionalize their procurement functions, especially when dealing with specialized markets or international suppliers. The agreement includes essential provisions for compliance with Swiss commercial regulations, data protection requirements, and anti-corruption laws, making it suitable for both domestic and international commercial relationships.
Suggested Sections

1. Parties: Identification of the principal and the purchasing agent, including full legal names, addresses, and registration details

2. Background: Context of the agreement, including the principal's business nature and need for a purchasing agent

3. Definitions: Key terms used throughout the agreement

4. Appointment and Scope: Formal appointment of the agent and detailed description of the purchasing authority granted

5. Agent's Duties and Responsibilities: Comprehensive list of the agent's obligations, including purchasing procedures, reporting requirements, and standard of care

6. Principal's Duties and Responsibilities: Principal's obligations, including provision of information, funding arrangements, and support

7. Compensation: Fee structure, payment terms, and reimbursement of expenses

8. Term and Termination: Duration of the agreement and circumstances under which it can be terminated

9. Confidentiality: Protection of confidential information and trade secrets

10. Liability and Indemnification: Allocation of risks and responsibilities between parties

11. Notice Provisions: Methods and requirements for formal communications between parties

12. Governing Law and Jurisdiction: Specification of Swiss law as governing law and jurisdiction for disputes

13. General Provisions: Standard clauses including severability, entire agreement, and amendments

Optional Sections

1. Non-Competition: Restrictions on agent's ability to act for competitors, used when agent has access to sensitive market information

2. Insurance Requirements: Specific insurance coverage requirements, important for high-value purchasing activities

3. Compliance with Specific Regulations: Additional compliance requirements for regulated industries or specific product categories

4. International Transactions: Special provisions for cross-border purchasing activities

5. Force Majeure: Provisions for handling unforeseen circumstances, particularly relevant for international trade

6. Data Protection: Specific provisions for handling personal or sensitive data, required when agent processes such information

7. Anti-Corruption Provisions: Detailed anti-corruption obligations, particularly important for international transactions

8. Dispute Resolution: Alternative dispute resolution procedures, useful for international relationships or high-value contracts

Suggested Schedules

1. Schedule A - Purchasing Authority Limits: Detailed breakdown of monetary limits and approval requirements for purchases

2. Schedule B - Compensation Structure: Detailed fee calculations, commission rates, and expense policies

3. Schedule C - Approved Suppliers: List of pre-approved suppliers or vendor qualification criteria

4. Schedule D - Reporting Requirements: Templates and timing for required reports and documentation

5. Schedule E - Operating Procedures: Detailed purchasing procedures and workflows

6. Appendix 1 - Power of Attorney: Formal authorization document for agent's purchasing authority

7. Appendix 2 - Compliance Checklist: Required compliance steps for different types of purchases

8. Appendix 3 - Contact Details: Key contact information for both parties' representatives

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses








































Relevant Industries

Manufacturing

Retail

Wholesale Trade

Industrial Equipment

Consumer Goods

Pharmaceuticals

Construction

Technology

Automotive

Fashion and Luxury Goods

Raw Materials

Food and Beverage

Electronics

Relevant Teams

Procurement

Legal

Finance

Supply Chain

Operations

Compliance

Risk Management

Commercial Operations

Vendor Management

Contract Administration

Relevant Roles

Procurement Manager

Purchasing Director

Supply Chain Manager

Commercial Director

Chief Procurement Officer

Sourcing Manager

Purchasing Agent

Contract Manager

Legal Counsel

Compliance Officer

Finance Director

Operations Manager

Category Manager

Vendor Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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