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Personal Data Notice

Personal Data Notice Template for Switzerland

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Key Requirements PROMPT example:

Personal Data Notice

"I need a Personal Data Notice for our Swiss-based fintech startup that processes customer payment data across Europe, with specific sections addressing automated decision-making and international data transfers."

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Document background
The Personal Data Notice has become an essential compliance document following the implementation of the revised Swiss Federal Act on Data Protection (FADP/DSG) in September 2023. This document is required whenever an organization processes personal data in Switzerland, whether for commercial, non-profit, or public sector activities. The notice must provide comprehensive information about data processing activities, ensuring transparency and compliance with Swiss data protection principles. It serves as a primary tool for organizations to fulfill their information obligations under Articles 19 and 20 of the FADP, while also potentially addressing requirements for international data transfers and cross-border business operations. The document should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Brief overview of the notice's purpose and the identity of the data controller

2. Scope of Application: Defines to whom the notice applies and what activities are covered

3. Types of Personal Data Collected: Comprehensive list and description of personal data categories being processed

4. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

5. Legal Basis for Processing: Description of the legal grounds under Swiss law for processing personal data

6. Data Sharing and Recipients: Information about third parties who receive the personal data and the purpose of sharing

7. International Data Transfers: Details about any transfers of personal data outside Switzerland

8. Data Security Measures: Overview of measures taken to protect personal data

9. Data Retention Periods: Information about how long personal data is kept

10. Data Subject Rights: Explanation of individual rights under Swiss data protection law

11. Contact Information: Details of how to contact the data controller and data protection officer (if applicable)

Optional Sections

1. Automated Decision Making: Required when automated individual decisions are made, including profiling

2. Special Categories of Data: Required when processing sensitive personal data as defined in the FADP

3. Cookie Policy: Required for online services that use cookies or similar tracking technologies

4. Children's Privacy: Required when services may be accessed by or data collected from minors

5. Employment Data Processing: Required when notice covers employee data processing

6. Marketing Communications: Required when personal data is used for direct marketing purposes

7. GDPR Compliance Statement: Required when processing activities fall under GDPR scope

Suggested Schedules

1. Data Categories Matrix: Detailed breakdown of data categories, purposes, and retention periods

2. Third Party Processors List: List of data processors and their roles

3. Technical and Organizational Measures: Detailed description of security measures implemented

4. Cookie List: Detailed list of cookies used, their purposes and duration

5. International Transfer Mechanisms: Details of safeguards for international data transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































Clauses

























Relevant Industries

Financial Services

Healthcare

Insurance

Technology

E-commerce

Manufacturing

Professional Services

Education

Telecommunications

Hospitality

Retail

Pharmaceutical

Transportation

Real Estate

Non-Profit Organizations

Public Sector

Relevant Teams

Legal

Compliance

Information Security

Data Protection

Risk Management

Human Resources

Information Technology

Privacy

Corporate Governance

Internal Audit

Operations

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Compliance Manager

Legal Counsel

Information Security Manager

Risk Manager

HR Director

IT Director

Chief Information Security Officer

Privacy Analyst

Compliance Officer

General Counsel

Chief Technology Officer

Data Protection Specialist

Privacy Manager

Information Governance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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