Paid In Full Invoice

Paid In Full Invoice Template for Switzerland

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Key Requirements PROMPT example:

"I need a Paid in Full Invoice for consulting services provided to a German client, with payment received on March 15, 2025, including cross-border VAT considerations and dual-currency display (CHF and EUR)."

Document background

The Paid In Full Invoice is essential in Swiss business transactions where confirmation of complete payment is required for legal and accounting purposes. This document type combines standard invoice elements with explicit payment confirmation, making it particularly valuable for business record-keeping and tax compliance. It must comply with Swiss Code of Obligations (OR/CO) requirements and VAT legislation, including specific information such as company details, transaction specifics, and tax calculations. The document is commonly used in situations requiring proof of payment completion, such as contract fulfillment, audit documentation, or dispute prevention. Under Swiss law, proper maintenance of such documentation is crucial for both the issuing and receiving parties.

Suggested Sections

1. Invoice Header: Company details including legal name, address, registration numbers, and VAT number

2. Client Information: Complete client/recipient details including name, address, and any reference numbers

3. Invoice Details: Invoice number, date, payment terms, and reference numbers

4. Service/Product Description: Detailed breakdown of goods/services provided with quantities and unit prices

5. Amount Calculation: Subtotal, VAT calculation, and total amount

6. Payment Information: Payment method used and transaction details

7. Payment Confirmation: Clear statement confirming full payment received and date of receipt

8. Legal Notices: Required legal statements under Swiss law including VAT declarations

Optional Sections

1. Delivery Information: Include when invoice relates to physical goods - details of delivery date, location, and shipping terms

2. Project Reference: Add for project-related invoices - includes project name, phase, and relevant milestone references

3. Currency Exchange: Include when transaction involves multiple currencies - shows exchange rates and date of conversion

4. Discount Application: Include when discounts were applied - shows original price, discount percentage, and final amount

5. Special Terms: Add when specific terms or conditions applied to the transaction

6. Contact Details: Optional section for specific department or person responsible for the invoice

Suggested Schedules

1. Itemized Details: Detailed breakdown of products/services when too extensive for main invoice

2. Payment History: If multiple payments were made before final settlement

3. Supporting Documents: Delivery receipts, work completion certificates, or other relevant documentation

4. VAT Calculations: Detailed VAT breakdown if multiple rates or complex calculations apply

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Information Technology

Healthcare

Consulting

Wholesale Trade

Real Estate

Transportation and Logistics

Education and Training

Financial Services

Hospitality

Media and Entertainment

Relevant Teams

Finance

Accounting

Accounts Receivable

Accounts Payable

Treasury

Tax

Administration

Legal

Operations

Credit Control

Relevant Roles

Accountant

Finance Manager

Accounts Receivable Specialist

Accounts Payable Specialist

Financial Controller

Billing Coordinator

Tax Specialist

Finance Director

Bookkeeper

Credit Controller

Treasury Manager

Chief Financial Officer

Business Owner

Office Manager

Administration Manager

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Let's create your Paid In Full Invoice

Authors

Alex Denne

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Doctor Bill

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