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Intent To Return To Work Letter Template for Switzerland

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Key Requirements PROMPT example:

Intent To Return To Work Letter

"I need an Intent To Return To Work Letter for an employee returning from long-term medical leave, with a phased return starting March 15, 2025, including modified duties and reduced hours for the first month."

Document background
The Intent To Return To Work Letter is a crucial document in Swiss employment practice, used when an employee is preparing to return to work following an extended absence, whether due to illness, injury, parental leave, or other circumstances. This document, which must comply with Swiss employment law and the Swiss Code of Obligations, serves multiple purposes: it formally documents the return arrangements, clarifies expectations for both parties, and provides a framework for any necessary accommodations or gradual return processes. The letter typically includes essential details such as return date, working conditions, and any modified arrangements, while also ensuring compliance with Swiss data protection regulations regarding personal and medical information. It forms part of the employee's official record and can be important for insurance, legal, and human resources purposes.
Suggested Sections

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Employee Information: Full name and address of the employee

3. Return Date Confirmation: Clear statement of the confirmed date of return to work

4. Position Details: Confirmation of the role and department the employee will return to

5. Working Hours: Specification of the working hours and schedule upon return

6. Location: Confirmation of the workplace location where the employee will return

7. Acknowledgment Request: Request for the employee to acknowledge and confirm the arrangements

8. Signature Block: Space for signatures from both employer and employee representatives

Optional Sections

1. Medical Clearance Reference: Reference to medical clearance if the absence was health-related, used when return follows medical leave

2. Phased Return Schedule: Detailed schedule for gradual return to work, included when a phased return has been agreed

3. Workplace Accommodations: Description of any specific accommodations or modifications required, included when special arrangements are necessary

4. Support Measures: Details of any additional support or monitoring measures, included when ongoing support is needed

5. Performance Expectations: Clarification of any modified performance expectations, included when temporary adjustments to duties are required

6. Review Date: Scheduled date for reviewing the return arrangements, included when ongoing monitoring is needed

Suggested Schedules

1. Medical Clearance Certificate: Attached medical documentation confirming fitness to return to work

2. Phased Return Timeline: Detailed week-by-week schedule for gradual return to full duties

3. Workplace Accommodation Plan: Specific details of any required workplace modifications or equipment

4. Return to Work Risk Assessment: Assessment of any potential risks and mitigation measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses















Relevant Industries

Healthcare

Manufacturing

Financial Services

Technology

Retail

Education

Professional Services

Construction

Hospitality

Public Sector

Transportation

Energy

Telecommunications

Pharmaceutical

Agriculture

Relevant Teams

Human Resources

Legal

Occupational Health

Employee Relations

Compliance

People Operations

Benefits Administration

Operations Management

Relevant Roles

HR Manager

HR Director

People Operations Manager

Employee Relations Manager

HR Business Partner

Occupational Health Manager

Return to Work Coordinator

HR Administrator

Benefits Manager

Compliance Officer

Department Manager

Line Manager

Team Leader

Operations Manager

General Counsel

Legal Advisor

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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Intent To Return To Work Letter

A Swiss-compliant formal letter confirming an employee's return to work arrangements and conditions following a period of absence.

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