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Debt Collection Validation Letter

Debt Collection Validation Letter Template for Switzerland

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Key Requirements PROMPT example:

Debt Collection Validation Letter

"I need a Debt Collection Validation Letter in response to a CHF 15,000 debt collection notice received on January 15, 2025, from ABC Collections AG, as I believe this debt has already been paid in full and need to dispute it under Swiss law."

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Document background
The Debt Collection Validation Letter is a crucial document in Swiss debt collection proceedings, used when a debtor needs to verify the legitimacy of a claimed debt. This document is typically employed after receiving a debt collection notice (Betreibungsbegehren/Réquisition de poursuite) and before or during the objection period. It must comply with the Swiss Federal Debt Collection and Bankruptcy Act (DEBA) and related cantonal regulations. The letter serves multiple purposes: it formally disputes the debt until validated, requests specific documentation proving the debt's validity, and preserves the debtor's legal rights under Swiss law. The document should be used when there are questions about the debt's validity, when documentation is incomplete, or when the debtor needs to verify the creditor's legal right to collect.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the person/entity sending the validation request

2. Recipient Details: Full name, address of the debt collector or creditor, including any reference numbers they have provided

3. Debt Information: Specific details of the claimed debt, including account numbers, dates, and amounts

4. Validation Request: Formal request for debt validation with reference to Swiss DEBA requirements

5. Current Dispute: Clear statement disputing the validity of the debt until proper verification is provided

6. Documentation Request: Specific list of documents requested to validate the debt

7. Response Timeline: Specification of the timeline within which a response is required (typically 30 days under Swiss law)

8. Legal Rights Statement: Statement of rights under Swiss debt collection laws, including right to object

Optional Sections

1. Previous Communications: Reference to any previous correspondence, used when there has been prior communication about the debt

2. Partial Payment History: Details of any payments already made, included when partial payments exist

3. Statute of Limitations: Reference to limitation periods, included when the debt may be time-barred

4. Special Circumstances: Any unique situations affecting the debt (bankruptcy, identity theft, etc.), included when applicable

5. Language Preference: Request for future communications in preferred official Swiss language, included in multilingual regions

Suggested Schedules

1. Copy of Original Debt Notice: Copy of the debt collection notice received from the collection office

2. Payment Records: Copies of any relevant payment records or receipts

3. Previous Correspondence: Copies of any relevant previous communications with the creditor/collector

4. Power of Attorney: If applicable, documentation showing legal representation

5. Supporting Evidence: Any additional documents supporting the dispute or validation request

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses


















Relevant Industries

Banking & Financial Services

Insurance

Retail

Telecommunications

Utilities

Healthcare

Professional Services

Real Estate

Manufacturing

Education

Consumer Services

Relevant Teams

Legal

Finance

Credit Control

Collections

Risk Management

Compliance

Treasury

Accounts Receivable

Debt Recovery

Legal Operations

Relevant Roles

Credit Controller

Collections Manager

Legal Counsel

Debt Recovery Specialist

Financial Controller

Accounts Receivable Manager

Risk Manager

Compliance Officer

Legal Administrator

Chief Financial Officer

Credit Risk Analyst

Treasury Manager

Debt Collection Officer

Legal Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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