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The Transfer Recommendation Letter Request is an essential document in the Canadian workplace that facilitates internal mobility and career development within organizations. This document type is typically used when an employee seeks to transfer to a different department, location, or role within the same organization and requires a formal recommendation from their current supervisor. The request must comply with Canadian federal and provincial privacy laws, including PIPEDA and relevant provincial legislation, particularly regarding the handling of personal and professional information. The document should be drafted to include specific details about the employee's current position, achievements, and the desired transfer position, while maintaining appropriate professional tone and confidentiality. It's particularly important in larger organizations where formal processes are required for internal movements and where documentation needs to meet both organizational policies and legal requirements.

1. Letterhead and Date: Professional letterhead including sender's contact information and current date

2. Recipient Information: Full name, title, and contact details of the person being asked to provide the recommendation

3. Subject Line: Clear indication that this is a transfer recommendation letter request

4. Introduction: Brief introduction of the requester and their current position

5. Purpose Statement: Clear statement of the transfer request and the position/department being sought

6. Current Role Details: Brief overview of current responsibilities and achievements

7. Request Specifics: Specific details about what should be included in the recommendation

8. Timeline: Desired timeframe for receiving the recommendation

9. Closing: Professional closing with thank you note and signature block