The Termination of Tenancy agreement is a crucial document used across Canadian jurisdictions when either party wishes to end a rental agreement, whether residential or commercial. It's essential when a lease is being terminated before its natural end date, when parties mutually agree to end a tenancy, or when the lease term is naturally concluding. This document ensures compliance with provincial tenancy laws, which vary by jurisdiction but generally require specific notice periods and procedures. It includes critical information such as final inspection arrangements, security deposit return terms, utility account settlements, and property handover procedures. The document serves as legal protection for both parties and helps prevent future disputes by clearly documenting the termination terms and final obligations.
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1. Parties: Identification of the landlord and tenant(s), including full legal names and current contact information
2. Background: Brief overview of the existing tenancy agreement, including original lease date and property address
3. Definitions: Key terms used throughout the document
4. Termination Details: Specific date of termination and type of termination (mutual agreement, tenant-initiated, or landlord-initiated)
5. Notice Period: Confirmation of the notice period being provided and compliance with legal requirements
6. Property Inspection: Requirements and arrangements for move-out inspection
7. Security Deposit: Process and timeline for security deposit return, including conditions for deductions
8. Final Utility Payments: Arrangements for final utility bills and responsibility for payment
9. Keys and Access: Requirements for returning keys and access devices
10. Signatures: Execution section for all parties to sign and date the agreement
1. Early Termination Fee: Details of any early termination fees if the lease is being terminated before its original end date
2. Forwarding Address: Section for tenant to provide their forwarding address for future correspondence and deposit return
3. Outstanding Repairs: List of any repairs or maintenance issues that need to be addressed before termination
4. Personal Property: Provisions regarding abandoned personal property and the process for dealing with it
5. Subletting/Assignment Provisions: Required when termination involves an existing sublet or assignment situation
6. Legal Proceedings: Required when termination is related to ongoing legal proceedings or disputes
1. Schedule A - Property Condition Report: Detailed checklist for documenting the condition of the property at move-out
2. Schedule B - Utility Account Information: List of utility accounts and final reading arrangements
3. Schedule C - Security Deposit Calculation: Detailed breakdown of any deductions from security deposit
4. Appendix 1 - Photo Documentation: Photos of property condition at time of termination
5. Appendix 2 - Move-out Cleaning Checklist: Detailed cleaning requirements for tenant
6. Appendix 3 - Relevant Notices: Copies of any formal notices exchanged regarding the termination
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