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Short Reference Letter For Job Template for Canada

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Key Requirements PROMPT example:

Short Reference Letter For Job

"Need to draft a Short Reference Letter For Job for my former senior software developer who worked on our AI initiative from January 2025 to September 2025, highlighting their technical leadership and successful project delivery for their application to a tech startup."

Document background
The Short Reference Letter For Job is a crucial document in the Canadian employment landscape, serving as a formal recommendation from a previous employer to support a former employee's job application. This document is typically requested when an individual is seeking new employment opportunities and needs verification of their prior work experience and professional conduct. The letter must comply with Canadian privacy legislation (PIPEDA) and provincial employment standards, requiring careful consideration of what information can be disclosed. It should be factual, objective, and avoid any potentially discriminatory or defamatory content. The document is designed to provide potential employers with reliable information while protecting both the referee and the candidate from legal complications. References can be either general or targeted toward specific positions, but they should always maintain professional standards and focus on relevant employment details.
Suggested Sections

1. Letter Header: Current date, referee's contact information, and professional letterhead if applicable

2. Addressee Information: Name and address of the recipient or 'To Whom It May Concern' if recipient unknown

3. Introduction: Confirmation of the reference purpose and relationship to the candidate

4. Employment Verification: Basic facts about employment period and role(s) held

5. Character Statement: Brief statement about the candidate's general character and reliability

6. Closing: Standard closing, signature block, and referee's title/position

Optional Sections

1. Key Achievements: Brief mention of specific accomplishments or contributions - include when particularly relevant to the new role

2. Skills Assessment: Brief evaluation of specific skills - include when requested by candidate or prospective employer

3. Reason for Leaving: Brief statement about departure circumstances - include only if positive and specifically requested

4. Recommendation Statement: Explicit statement of recommendation - include when feeling strongly positive about the candidate

5. Future Contact Invitation: Offer to provide additional information - include when willing to give further details

Suggested Schedules

1. Performance Evaluations Summary: Optional attachment summarizing formal performance reviews - attach only if specifically requested and with employee's consent

2. Certification Verification: Optional attachment confirming professional certifications obtained during employment - attach only if relevant to new position

3. Project List: Optional attachment listing major projects completed - attach only for senior positions where project experience is crucial

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses















Relevant Industries

Technology

Healthcare

Finance

Education

Manufacturing

Retail

Professional Services

Government

Non-Profit

Construction

Hospitality

Transportation

Energy

Media and Entertainment

Legal Services

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Administration

Compliance

Corporate Services

Employee Relations

Personnel Management

Talent Management

Relevant Roles

Human Resources Manager

Department Director

Team Lead

Supervisor

Project Manager

Chief Executive Officer

Department Head

Regional Manager

Branch Manager

Senior Manager

Operations Manager

Line Manager

Division Head

Practice Lead

Managing Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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