The Self Termination Letter is a essential professional document used in Canadian employment contexts when an employee decides to voluntarily end their employment relationship. This document must adhere to provincial employment standards and federal labor laws, with notice periods typically ranging from two to four weeks, depending on the province and position level. The letter serves multiple purposes: it provides official documentation of the resignation, establishes the timeline for departure, ensures compliance with legal requirements, and maintains professional relationships. It should include the employee's details, current position, intended last working day, and transition plans. The document becomes part of the employee's permanent employment record and may be referenced for future employment verifications or recommendations.
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1. Personal Information and Date: Full name, position title, and current date
2. Recipient Information: Supervisor/manager's name, title, and company name/address
3. Statement of Resignation: Clear statement of intention to resign and last working day
4. Notice Period: Specification of the notice period being provided
5. Handover Information: Brief mention of willingness to assist with transition of duties
1. Reason for Departure: Optional brief explanation of resignation reason - include only if maintaining positive relationship and reason is neutral/positive
2. Expression of Gratitude: Thank you message for opportunities and experiences - recommended for maintaining good relationships
3. Future Contact Information: Personal contact details for future correspondence - include if wanting to maintain professional network
4. Request for Reference: Polite request for a letter of reference - include if applicable and relationship is positive
5. Specific Transition Plans: Detailed outline of project status and transition plans - include for complex roles or if requested
1. Project Status Report: Optional attachment detailing status of ongoing projects and key contacts
2. Handover Document: Optional detailed document outlining current responsibilities, processes, and key information for successor
3. Equipment Return List: Optional list of company property to be returned, with planned return dates
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