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Hold Harmless Agreement For Volunteers
"I need a Hold Harmless Agreement for Volunteers for our youth sports organization in Ontario, covering both adult volunteers and parent volunteers who will be coaching and supervising children during our March 2025 basketball season, with specific provisions for emergency medical situations."
1. Parties: Identifies the organization and the volunteer, including full legal names and addresses
2. Background: Explains the context of the volunteer relationship and the organization's activities
3. Definitions: Defines key terms used throughout the agreement, including 'Volunteer Activities,' 'Claims,' and 'Losses'
4. Volunteer Responsibilities: Outlines the general duties and expectations of the volunteer role
5. Term and Termination: Specifies the duration of the agreement and how it can be terminated by either party
6. Hold Harmless and Indemnification: Core provision where the volunteer agrees to hold the organization harmless from claims arising from their volunteer activities
7. Assumption of Risk: Volunteer's acknowledgment of the risks involved in the activities
8. Insurance: Clarifies what insurance coverage exists and what isn't covered
9. General Provisions: Standard contract clauses including governing law, entire agreement, and severability
10. Execution: Signature block and date of agreement
1. Confidentiality: Required when volunteers may have access to sensitive or proprietary information
2. Intellectual Property: Needed when volunteers might create or work with copyrightable materials or inventions
3. Emergency Contact Information: Recommended for high-risk activities or when volunteers work in remote locations
4. Photo/Media Release: Include when the organization may take and use photos or videos of volunteers
5. COVID-19/Health Safety Protocols: Important during public health concerns or for medical/healthcare volunteering
6. Vehicle Use: Required when volunteers may use their own or organization's vehicles
7. Background Check Authorization: Necessary for volunteers working with vulnerable populations
1. Schedule A - Description of Volunteer Activities: Detailed list of specific duties and responsibilities
2. Schedule B - Safety Procedures and Protocols: Specific safety requirements and procedures for the volunteer role
3. Schedule C - Emergency Procedures: Emergency contact information and procedures to follow in case of incidents
4. Appendix 1 - Volunteer Code of Conduct: Organization's behavioral expectations and guidelines
5. Appendix 2 - Risk Acknowledgment Form: Specific risks associated with particular volunteer activities
Authors
Non-profit
Healthcare
Education
Sports and Recreation
Religious Services
Community Services
Arts and Culture
Environmental Conservation
Social Services
Youth Services
Senior Services
Animal Welfare
Disaster Relief
Public Service
Heritage and Museums
Legal
Human Resources
Volunteer Services
Risk Management
Operations
Community Outreach
Program Management
Executive Leadership
Safety and Compliance
Administrative Services
Volunteer Coordinator
Program Director
Executive Director
Risk Manager
Legal Counsel
Human Resources Manager
Operations Manager
Event Coordinator
Community Outreach Manager
Volunteer Services Administrator
Safety Coordinator
Project Manager
Department Head
Board Member
Chief Executive Officer
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