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Hold Harmless Agreement For Volunteers Template for Canada

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Key Requirements PROMPT example:

Hold Harmless Agreement For Volunteers

"I need a Hold Harmless Agreement for Volunteers for our youth sports organization in Ontario, covering both adult volunteers and parent volunteers who will be coaching and supervising children during our March 2025 basketball season, with specific provisions for emergency medical situations."

Document background
The Hold Harmless Agreement For Volunteers is a critical legal instrument used across Canadian organizations that engage volunteer workers. This document becomes necessary when organizations seek to protect themselves from potential liability while maintaining positive relationships with their volunteer workforce. It typically includes provisions for risk assumption, liability limitations, and clear definitions of volunteer duties, all structured within the framework of Canadian federal and provincial laws. The agreement is particularly important for organizations working with vulnerable populations, conducting high-risk activities, or managing large volunteer programs. It should be regularly reviewed and updated to reflect changes in volunteer protection laws, occupational health and safety requirements, and organizational needs.
Suggested Sections

1. Parties: Identifies the organization and the volunteer, including full legal names and addresses

2. Background: Explains the context of the volunteer relationship and the organization's activities

3. Definitions: Defines key terms used throughout the agreement, including 'Volunteer Activities,' 'Claims,' and 'Losses'

4. Volunteer Responsibilities: Outlines the general duties and expectations of the volunteer role

5. Term and Termination: Specifies the duration of the agreement and how it can be terminated by either party

6. Hold Harmless and Indemnification: Core provision where the volunteer agrees to hold the organization harmless from claims arising from their volunteer activities

7. Assumption of Risk: Volunteer's acknowledgment of the risks involved in the activities

8. Insurance: Clarifies what insurance coverage exists and what isn't covered

9. General Provisions: Standard contract clauses including governing law, entire agreement, and severability

10. Execution: Signature block and date of agreement

Optional Sections

1. Confidentiality: Required when volunteers may have access to sensitive or proprietary information

2. Intellectual Property: Needed when volunteers might create or work with copyrightable materials or inventions

3. Emergency Contact Information: Recommended for high-risk activities or when volunteers work in remote locations

4. Photo/Media Release: Include when the organization may take and use photos or videos of volunteers

5. COVID-19/Health Safety Protocols: Important during public health concerns or for medical/healthcare volunteering

6. Vehicle Use: Required when volunteers may use their own or organization's vehicles

7. Background Check Authorization: Necessary for volunteers working with vulnerable populations

Suggested Schedules

1. Schedule A - Description of Volunteer Activities: Detailed list of specific duties and responsibilities

2. Schedule B - Safety Procedures and Protocols: Specific safety requirements and procedures for the volunteer role

3. Schedule C - Emergency Procedures: Emergency contact information and procedures to follow in case of incidents

4. Appendix 1 - Volunteer Code of Conduct: Organization's behavioral expectations and guidelines

5. Appendix 2 - Risk Acknowledgment Form: Specific risks associated with particular volunteer activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses


























Relevant Industries

Non-profit

Healthcare

Education

Sports and Recreation

Religious Services

Community Services

Arts and Culture

Environmental Conservation

Social Services

Youth Services

Senior Services

Animal Welfare

Disaster Relief

Public Service

Heritage and Museums

Relevant Teams

Legal

Human Resources

Volunteer Services

Risk Management

Operations

Community Outreach

Program Management

Executive Leadership

Safety and Compliance

Administrative Services

Relevant Roles

Volunteer Coordinator

Program Director

Executive Director

Risk Manager

Legal Counsel

Human Resources Manager

Operations Manager

Event Coordinator

Community Outreach Manager

Volunteer Services Administrator

Safety Coordinator

Project Manager

Department Head

Board Member

Chief Executive Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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