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The Formal Letter Of Warning To Employee is a crucial document in Canadian employment law and human resource management. It is typically issued when verbal warnings have been ineffective or when the severity of an incident requires immediate formal documentation. The document serves multiple purposes: it clearly communicates performance or behavioral concerns to the employee, documents the organization's progressive discipline process, and provides protection for both employer and employee by ensuring due process. The letter must comply with Canadian federal and provincial employment standards, human rights legislation, and privacy laws. It should be used as part of a structured approach to performance management or disciplinary action, creating a clear record of the issues, expectations for improvement, and potential consequences of non-compliance.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Addressee Details: Employee's full name, position, department, and employee ID

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Description: Specific details of the misconduct or performance issues, including dates and examples

5. Previous Communications: Reference to any verbal warnings or prior discussions about the issue

6. Company Policy Reference: Citation of specific company policies or procedures that were violated

7. Expected Improvements: Clear outline of the behavioral or performance changes required

8. Timeline for Improvement: Specific timeframe for the employee to demonstrate improvement

9. Consequences: Statement of potential consequences if improvement is not shown

10. Support Resources: Information about available resources to help the employee improve

11. Signature Block: Space for manager's signature and employee acknowledgment