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The Attendance Reprimand Letter is a crucial human resources document used in Canadian workplaces when formal disciplinary action is required to address attendance issues. This document is typically issued after informal discussions or verbal warnings have not resulted in improved attendance. The letter documents specific attendance violations, establishes clear expectations for future behavior, and outlines potential consequences for continued non-compliance. It must be drafted in accordance with Canadian federal and provincial employment laws, considering human rights legislation, duty to accommodate requirements, and privacy regulations. The Attendance Reprimand Letter serves multiple purposes: it formally documents the attendance issue, communicates expectations clearly to the employee, provides a foundation for progressive discipline if needed, and creates a paper trail for potential future employment actions.

1. Letter Header: Company letterhead, date, recipient's name and address, and subject line identifying this as an attendance reprimand

2. Specific Attendance Issues: Detailed description of the attendance violations, including specific dates, times, and patterns of behavior

3. Impact Statement: Explanation of how the attendance issues affect the workplace, team, and business operations

4. Previous Communications: Reference to any prior verbal or written warnings, discussions, or coaching sessions regarding attendance

5. Expectations: Clear statement of attendance expectations and company policies

6. Consequences: Description of what will happen if attendance does not improve, including potential disciplinary actions

7. Support and Resources: Information about available support or resources to help improve attendance

8. Closing: Signature block, cc list if applicable, and acknowledgment of receipt section