The End of Contract Letter is a critical document used in Canadian employment contexts to formally conclude an employment relationship. It is typically issued when a fixed-term contract reaches its natural conclusion, when an employee resigns, or when employment is terminated. The document must comply with Canadian federal labor laws and relevant provincial employment standards legislation, ensuring all legal requirements for notice periods, final payments, and statutory entitlements are met. This letter serves multiple purposes: it confirms the termination details in writing, outlines final payment arrangements, addresses company property return, explains benefits cessation, and reminds the employee of any continuing obligations. It's an essential tool for maintaining clear records and preventing future disputes while ensuring a professional conclusion to the employment relationship.
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1. Letter Date and Address Block: Formal business letter header with date and recipient's contact information
2. Confirmation of Contract End: Clear statement of employment termination, including the effective date and reference to the original employment agreement
3. Final Payment Details: Breakdown of final salary, vacation pay, and any other outstanding payments
4. Return of Company Property: List of company assets to be returned and deadline for return
5. Continuing Obligations: Reference to ongoing obligations such as confidentiality and non-compete agreements
6. Reference to Record of Employment: Confirmation that ROE will be issued and timeline
7. Contact Information: Details for future correspondence and HR contact information
1. Severance Package Details: Include when additional severance beyond statutory requirements is being offered
2. Benefits Continuation: Include when there are post-employment benefit arrangements
3. Reference Letter Provision: Include when the company agrees to provide employment references
4. Release Agreement Reference: Include when a separate release agreement is required
5. Exit Interview: Include when an exit interview is to be scheduled
6. Project Handover Requirements: Include when specific work needs to be transitioned
7. Post-Employment Restrictions Reminder: Include when there are specific non-compete or non-solicitation clauses to emphasize
1. Final Payment Statement: Detailed breakdown of all final payments including salary, benefits, and statutory entitlements
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Summary: Details of benefit coverage termination dates and conversion options
4. Outstanding Obligations Checklist: List of any remaining tasks or documentation needed from the employee
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