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1. Header Information: Date, recipient's full name and address, project reference number, and subject line clearly stating 'Notice of Construction Contract Cancellation'
2. Contract Reference: Specific details of the original contract including date, parties involved, and project description
3. Cancellation Statement: Clear and unambiguous statement of contract cancellation, citing specific clause or legal basis for termination
4. Effective Date: Explicit statement of when the cancellation takes effect
5. Reason for Cancellation: Brief explanation of the grounds for cancellation, referencing relevant contract terms or circumstances
6. Current Project Status: Summary of the current state of the construction project and work completed to date
7. Outstanding Payments: Statement regarding any outstanding payments, including final invoices or holdback amounts
8. Immediate Actions Required: List of required actions from both parties, including site security, equipment removal, or document handover
9. Closing Statement: Professional closing with contact information for further communication
10. Signature Block: Formal signature section with name and title of authorized representative
1. Dispute Resolution Process: Include when there are ongoing disputes or potential for disagreement about the cancellation
2. Safety and Security Measures: Add when specific site safety protocols need to be maintained post-cancellation
3. Insurance and Warranty Information: Include when there are specific insurance claims or warranty obligations that need to be addressed
4. Subcontractor Information: Add when there are subcontractors involved who need to be notified or managed
5. Environmental Compliance: Include when there are environmental obligations or concerns that need to be addressed
6. Deficiency List: Add when there are known deficiencies in completed work that need to be documented
1. Schedule A - Project Status Report: Detailed report of completed work, percentage of completion, and remaining work
2. Schedule B - Financial Statement: Breakdown of payments made, outstanding amounts, and final payment calculations
3. Schedule C - Site Inventory: List of materials, equipment, and other assets on site
4. Schedule D - Photographic Evidence: Current photographs of the construction site and state of work
5. Schedule E - Handover Documentation: List of documents, warranties, and certificates to be transferred
6. Appendix 1 - Original Contract: Copy of the original construction contract and any amendments
7. Appendix 2 - Relevant Correspondence: Copies of relevant notices, warnings, or communication leading to cancellation
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Educational Facilities
Retail Construction
Hospitality Construction
Manufacturing Facilities
Transportation Infrastructure
Legal
Operations
Project Management
Construction Management
Contract Administration
Risk Management
Procurement
Compliance
Executive Leadership
Site Operations
Claims Management
Document Control
Project Manager
Construction Manager
Contract Administrator
Legal Counsel
Construction Site Supervisor
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Procurement Manager
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Construction Coordinator
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