The Cancellation Letter For Job Offer is a crucial document used when an organization needs to formally withdraw an employment offer that has been previously extended to a candidate. Used across various industries in Canada, this document must comply with both federal and provincial employment laws, including the Canada Labour Code and relevant Provincial Employment Standards Acts. The letter serves to officially document the withdrawal of the offer, potentially outline the reasons (if legally appropriate), address any compensation for expenses incurred by the candidate, and maintain professional relationships where possible. It's essential to draft this document carefully to avoid potential legal issues while clearly communicating the decision to the candidate.
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1. Recipient Information and Date: Full name, address, and date of the letter
2. Subject Line: Clear indication that this is regarding cancellation of job offer
3. Reference to Original Offer: Details of the original job offer including position and date offered
4. Cancellation Statement: Clear and unambiguous statement of the offer withdrawal
5. Return of Documents: Request for return of any company property or documents if applicable
6. Closing and Signature: Professional closing, name and title of sender, company details
1. Reason for Cancellation: Brief explanation of why the offer is being withdrawn - include only if legally safe and appropriate to do so
2. Expression of Regret: Professional expression of regret about the situation - useful for maintaining goodwill
3. Expense Reimbursement: Details of any compensation for expenses incurred by the candidate - include if applicable
4. Legal Disclaimer: Any necessary legal disclaimers or reservations of rights - include based on legal department guidance
5. Future Opportunities: Statement about potential future opportunities - include if company wishes to maintain relationship
1. Expense Receipts Form: Template for submitting any expenses for reimbursement - attach if expense reimbursement is offered
2. Original Offer Letter: Copy of the original offer letter being cancelled - attach for reference
3. Return of Documents Checklist: List of any documents or materials that need to be returned - attach if applicable
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