The Accounts Receivable Invoice is a fundamental business document used across all sectors in Canadian commerce. It serves as an official record of a sale transaction where payment is expected within an agreed term rather than immediately. This document must comply with Canadian federal and provincial tax regulations, including proper display of GST/HST and provincial sales tax where applicable. The invoice typically includes comprehensive details about the transaction, including item descriptions, quantities, prices, tax calculations, and payment terms. It serves multiple purposes: as a legally-binding payment request, a tax document for input tax credits, and an accounting record for both parties' financial statements. In the Canadian jurisdiction, proper invoice maintenance is crucial for tax audits, financial reporting, and legal compliance.
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1. Invoice Header: Company logo, business name, contact information, and invoice number
2. Date Information: Invoice date, due date, and payment terms
3. Client Information: Full legal name, billing address, and contact details of the customer
4. Product/Service Details: Itemized list of products/services, quantities, unit prices, and descriptions
5. Subtotal Calculation: Sum of all items before tax and other charges
6. Tax Calculations: GST/HST and applicable provincial sales tax calculations clearly itemized
7. Total Amount: Final amount due including all taxes and charges
8. Payment Instructions: Accepted payment methods and banking details for electronic transfers
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Shipping Information: Required when physical goods are being shipped, including shipping address and delivery terms
3. Discount Terms: Include when early payment or volume discounts are offered
4. Project Reference: Add when the invoice relates to a specific project or cost center
5. Foreign Currency Information: Include when dealing with international clients, showing exchange rates and equivalent amounts
6. Late Payment Terms: Details of interest or penalties for late payment, if applicable
7. Tax Registration Numbers: Additional tax registration numbers for international or inter-provincial trade
1. Detailed Time Sheet: For service-based invoices, showing breakdown of hours and activities
2. Delivery Receipt: Proof of delivery documentation for shipped goods
3. Material Details: Detailed specifications of materials used for construction or manufacturing invoices
4. Rate Card: Reference document showing standard rates for services or products
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Wholesale
Transportation
Financial Services
Real Estate
Consulting
Agriculture
Energy
Telecommunications
Relevant Teams
Accounts Receivable
Finance
Accounting
Treasury
Credit Control
Sales Administration
Revenue Operations
Collections
Business Operations
Financial Planning & Analysis
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Finance Manager
Accounting Manager
Credit Controller
Financial Controller
Accounts Manager
Bookkeeper
Chief Financial Officer
Business Owner
Sales Administrator
Revenue Analyst
Treasury Manager
Collection Specialist
Finance Director
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