The Harassment Acknowledgement Form is a mandatory document in Belgian workplaces, designed to comply with federal anti-harassment legislation, including the Well-being at Work Act and associated Royal Decrees. This document should be implemented during employee onboarding and updated whenever significant policy changes occur. The form serves multiple purposes: it educates employees about different types of harassment, confirms their understanding of company policies and reporting procedures, and provides legal protection for both employers and employees. The document typically includes definitions of harassment, prohibited behaviors, reporting mechanisms, and non-retaliation provisions, all aligned with Belgian legal requirements. It's particularly important in the context of Belgium's multi-lingual work environment, often requiring availability in French, Dutch, and sometimes German.
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1. Document Title and Date: Clear identification of the document as a Harassment Acknowledgement Form, including date of issuance and document version number
2. Employee Information: Fields for employee name, ID number, department, and position
3. Purpose Statement: Clear statement of the document's purpose and the company's commitment to maintaining a harassment-free workplace
4. Definitions: Comprehensive definitions of different forms of harassment (moral, sexual, discriminatory) as per Belgian law
5. Prohibited Behaviors: Detailed list of behaviors that constitute harassment under company policy and Belgian law
6. Reporting Procedures: Step-by-step process for reporting harassment, including contact information for relevant personnel and prevention advisors
7. Non-Retaliation Statement: Clear statement that retaliation against anyone who reports harassment is prohibited
8. Consequences: Overview of potential disciplinary actions for policy violations
9. Acknowledgment Statement: Employee's confirmation of reading, understanding, and agreeing to comply with the policy
10. Signature Block: Space for employee signature, date, and witness signature if required
1. Language Selection: Required when the form needs to be available in multiple Belgian official languages (French/Dutch/German)
2. External Resources: List of external support services and resources for harassment victims, recommended for larger organizations
3. Industry-Specific Examples: Examples of harassment specific to the industry context, recommended for high-risk sectors
4. Remote Work Considerations: Additional provisions for harassment in remote work settings, necessary for companies with remote workers
5. Digital Harassment Policy: Specific section addressing online and digital forms of harassment, recommended for technology-oriented workplaces
1. Appendix A - Contact Information: Complete list of relevant contact persons including prevention advisors, HR representatives, and confidential counselors
2. Appendix B - Reporting Form Template: Standard template for formal harassment complaints
3. Appendix C - Legal References: Relevant excerpts from Belgian legislation and EU directives regarding harassment
4. Appendix D - Company-Specific Procedures: Detailed internal procedures and flowcharts for handling harassment complaints
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Manufacturing
Retail
Technology
Professional Services
Public Sector
Construction
Hospitality
Transportation
Energy
Telecommunications
Non-Profit
Media and Entertainment
Legal Services
Real Estate
Agriculture
Pharmaceutical
Research and Development
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Middle Management
Operations
Administration
Customer Service
Sales
Marketing
Finance
Information Technology
Research and Development
Production
Quality Assurance
Facilities Management
Public Relations
Training and Development
Relevant Roles
Chief Executive Officer
Managing Director
Human Resources Manager
Department Head
Supervisor
Team Leader
Project Manager
Administrative Assistant
Sales Representative
Customer Service Representative
Production Worker
Research Scientist
Software Developer
Financial Analyst
Marketing Specialist
Legal Counsel
Operations Manager
Quality Control Inspector
Maintenance Technician
Executive Assistant
Intern
Contractor
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