The Software Evaluation Form is designed for use when organizations need to assess software solutions before making procurement decisions. This document is structured to comply with Australian legal requirements and business practices, providing a comprehensive framework for conducting software evaluations. It includes essential provisions for protecting both parties' interests, establishing evaluation parameters, and ensuring compliance with relevant Australian legislation including the Privacy Act 1988 and the Electronic Transactions Act 1999. The form covers evaluation duration, scope, technical requirements, data security measures, and feedback mechanisms, making it suitable for various scales of software assessment from small applications to enterprise-level systems.
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1. Parties: Identification of the software provider and the evaluating organization
2. Background: Context of the software evaluation arrangement and purpose
3. Definitions: Key terms used throughout the document
4. Evaluation Period: Duration and timeline of the evaluation period
5. Scope of Evaluation: Specific features, modules, or capabilities to be evaluated
6. Evaluation Environment: Technical specifications and requirements for the evaluation setup
7. Access and Usage Rights: Terms governing the use of the software during evaluation
8. Confidentiality: Protection of confidential information exchanged during evaluation
9. Data Security: Requirements for handling and protecting data during evaluation
10. Feedback Requirements: Format and nature of evaluation feedback to be provided
11. Intellectual Property: Protection of IP rights during and after evaluation
12. Termination: Conditions and process for ending the evaluation
13. General Provisions: Standard legal provisions including governing law and jurisdiction
1. Commercial Terms: Include when the evaluation involves costs or potential purchase terms
2. Support Services: Include when technical support is provided during evaluation
3. Training: Include when training will be provided as part of the evaluation
4. Post-Evaluation Options: Include when discussing potential purchase or extended use options
5. Third Party Access: Include when other parties may need access to the software
6. Data Migration: Include when evaluation requires data transfer or integration
7. Compliance Requirements: Include when specific regulatory compliance needs to be addressed
1. Schedule 1 - Technical Specifications: Detailed technical requirements and specifications
2. Schedule 2 - Evaluation Criteria: Specific criteria and metrics for evaluation
3. Schedule 3 - Security Requirements: Detailed security protocols and requirements
4. Schedule 4 - User Access List: List of authorized users and access levels
5. Appendix A - Evaluation Timeline: Detailed timeline of evaluation milestones
6. Appendix B - Feedback Form Template: Standard template for providing evaluation feedback
7. Appendix C - Support Procedures: Procedures for requesting and receiving technical support
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Financial Services
Healthcare
Manufacturing
Retail
Education
Professional Services
Government
Telecommunications
Insurance
Relevant Teams
Information Technology
Procurement
Legal
Information Security
Risk Management
Operations
Digital Transformation
Enterprise Architecture
Quality Assurance
Compliance
Finance
Relevant Roles
Chief Information Officer
IT Director
Procurement Manager
Technology Assessment Manager
Software Development Manager
IT Project Manager
Systems Analyst
Business Analyst
Legal Counsel
Information Security Manager
Risk Manager
Technical Architect
Operations Manager
Digital Transformation Manager
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