The New Hire Letter is a fundamental document in Australian employment relationships, typically issued after successful completion of the recruitment process and before the commencement of employment. It serves as both a formal job offer and a simple employment contract, documenting the basic terms and conditions of employment. The document must comply with Australian employment legislation, particularly the Fair Work Act 2009, and include all mandatory information required by law. A New Hire Letter should be used whenever a new employee is being brought into the organization, regardless of the position level or employment type (full-time, part-time, or casual). The document typically includes details about the role, compensation, work arrangements, leave entitlements, and other key terms of employment. It forms the basis of the employment relationship and can be referenced throughout the duration of employment.
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1. Letterhead and Date: Company letterhead, current date, and recipient's contact details
2. Position Details: Job title, employment status (full-time/part-time/casual), start date, and reporting relationship
3. Compensation: Base salary, superannuation, payment frequency, and any additional benefits
4. Work Arrangements: Work location, hours of work, and any flexibility arrangements
5. Leave Entitlements: Annual leave, personal/carer's leave, and other statutory leave entitlements
6. Notice Periods: Required notice periods for termination by either party
7. Award Coverage: Reference to any applicable modern award or enterprise agreement
8. Acceptance: Instructions for accepting the offer and returning signed documents
1. Probation Period: Include when the role has a probationary period, specifying duration and conditions
2. Confidentiality Requirements: Include for roles involving access to sensitive information or intellectual property
3. Performance Requirements: Include when specific KPIs or performance expectations need to be outlined
4. Bonus Structure: Include when the role includes performance-based bonuses or commission
5. Travel Requirements: Include when the role involves regular travel
6. Post-Employment Restrictions: Include when non-compete or non-solicitation provisions are required
7. Additional Benefits: Include when offering non-standard benefits like car allowance, phone allowance, or health insurance
1. Position Description: Detailed outline of role responsibilities and requirements
2. Company Policies: Key workplace policies including code of conduct, IT usage, social media
3. Fair Work Information Statement: Mandatory information statement for new employees as required by law
4. Superannuation Choice Form: Standard form allowing employee to choose their superannuation fund
5. Tax File Number Declaration: Required ATO form for tax purposes
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Technology
Healthcare
Manufacturing
Retail
Professional Services
Education
Mining
Construction
Hospitality
Transportation
Agriculture
Government
Non-Profit
Telecommunications
Media and Entertainment
Relevant Teams
Human Resources
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Finance
Payroll
Recruitment
Compliance
Operations
Relevant Roles
Chief Executive Officer
Chief Financial Officer
General Manager
Department Manager
Project Manager
Software Developer
Account Manager
Sales Representative
Administrative Assistant
Customer Service Representative
Human Resources Officer
Marketing Coordinator
Financial Analyst
Operations Manager
Research Scientist
Legal Counsel
Business Analyst
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Graduate Trainee
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