Document background
The Email Archive Policy is essential for organizations operating in Australia to establish systematic approaches to email management and ensure compliance with regulatory requirements. This document becomes necessary as organizations face increasing requirements for data retention, privacy protection, and electronic evidence preservation. The policy addresses obligations under Australian legislation including the Privacy Act 1988, Electronic Transactions Act 1999, and various state-specific regulations. It provides comprehensive guidelines for email retention periods, storage methods, access controls, and disposal procedures, while ensuring business continuity and legal compliance. The policy is particularly crucial given the growing volume of business communications conducted via email and the need to maintain records for legal, operational, and historical purposes.
